Senior Grants Administrator

Position Details

Position Information

Recruitment/Posting Title	Senior Grants Administrator
Job Category	Staff & Executive – Finance/Accounting/Purchasing
Department	RWJ-Finance Office
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Senior Grants Administrator for the Finance Office at the Robert Wood Johnson Medical School. The primary responsibility of the Senior Grants Administrator is pre-award and post-award administration of grants, contracts and other restricted funds for the Clinical Departments and Institutes. Ensures sponsored research activities are in compliance with the policies and procedures of Rutgers University and federal, state, foundation, corporate and other agencies. Among the key duties of this position are the following: Coordinates the submission of grant and contract proposals to federal, state, foundation, corporate and other sponsors. Provides grant application guidance to faculty, administrators and staff. Prepares the proposal budget in collaboration with the Principal Investigators. Assists with the development of internal policies and procedures regarding grant and contract proposals and applications. Provides budget status reports, detailed transaction reports, projections and other reports to the Principal Investigators, Business Administrator, Chairs and the RWJMS Finance Office. Reconciles and ensures expenditures charged to Project Accounts are accurate. Reviews and approves MarketPlace requisitions charged to both restricted and unrestricted accounts in the Departments of Neurology & Psychiatry. Ensures grants and other restricted accounts are not over-expended. Ensures the expenditures are allowable and appropriate. Closely monitors salaries charged to both restricted and unrestricted accounts in the Basic Science Departments. Assists the Principal Investigators with the effort certification and reporting process. Prepares the annual research budgets and forecasts within the clinical departments.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	29S
Position Salary
Annual Minimum Salary	87141.000
Annual Mid Range Salary	110235.000
Annual Maximum Salary	133327.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff – 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Master’s Degree in Business Administration, Health Administration or related field plus four (4) years of related experience involving research and sponsored programs administration, ideally in an academic environment. Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities. Understanding of proposal development, finding funding, Institutional Review Board regulations and other grant related activities. Demonstrated strong service orientation. Knowledge of computer programs, including MS Word, Excel, PowerPoint and Adobe Acrobat. Outstanding human relations and leadership skills and the ability to function in a team environment.
Preferred Qualifications	Knowledge of how to accomplish superior performance in a unionized environment.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	22ST3588
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement