Senior Financial Coordinator

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Senior Financial Coordinator

Job ID
#1996
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Job Information

Positions Available

1

Closing Date

2 Sep 2024

Type

Temporary Full-Time

Location

Edmonton AB

Remote Option

None

Department

Project Support Office Operations

School

Industry Solutions

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by
NAIT for thorough review and consideration, please apply directly through our
Careers site at  www.nait.ca/careers

NOTE: This is a temporary
position ending on or before March 31, 2027 with the possibility of extension.

As NAIT continues to expand and
strengthen its Applied Research initiatives, we are recruiting skilled and
passionate individuals to help shape and maintain best administrative practices
and become part of Canada’s leading polytechnic. Our department is dedicated to
driving excellence and innovation in Industry Solutions, and we are seeking a
highly motivated Senior Financial Coordinator (SFC) to join our team.

Reporting to the Lead, Financial
Administration Support Team, the Senior Financial Coordinator (SFC) will play a
crucial role in supporting the applied research activities within Industry
Solutions. The SFC will lead, coordinate, track, manage, and finalize
administrative details, reporting, and financial management of grants to ensure
the successful growth of Industry Solutions. The ideal candidate will be a motivated
and driven administrative professional with a high attention to detail,
well-developed time management skills, and a passion for maintaining organized
work environments.

Key Responsibilities:

Financial Management:

• Establishes a comprehensive system for
  efficiently managing and advising on the financial aspects of applied research,
  encompassing budgeting, forecasting, expense tracking, invoicing, capital
  management, and financial reporting.
• Provides strategic guidance and
  recommendations for departmental budgets, assisting in risk management and
  optimizing resource allocation.
• Ensures accuracy and diligence by
  reviewing and approving financial reports, expense claims, PCard
  reconciliations, and job adjustment forms.
• Assists the Lead in forecasting and
  budgeting activities, and evaluates departmental needs for FAST.
• Facilitate training sessions on
  financial policies, procedures, and processes, and provide support as needed.
• Monitor key financial data and
  analytics for Applied Research, promptly alerting the Lead, FAST, of any
  potential issues.
• Develops financial reports and ad hoc
  reports to support Sr. Leadership in strategic decision-making, which could
  include variance analysis, forecasting and identifying potential issues

Strategic Planning and Process Improvement:

• Actively engages in departmental
  strategic planning, aligning team objectives with broader organizational goals.
• Identifies opportunities for enhancing
  departmental efficiency and effectiveness through process improvements,
  internal control improvements and technological advancements.
• Collaborates with various departments
  to synchronize budgeting and forecasting activities, ensuring alignment with
  strategic initiatives.

Leadership and Mentoring:

• Supervises and mentors a team of
  financial administrators and students, fostering their growth and enhancing
  their performance.
• Works with all FAS team members to
  establish clear goals and expectations, providing regular feedback to drive
  progress.

Collaboration and Support:

• Works with financial coordinators and
  project leads of the centers to develop a system for reviewing research
  expenditure compliance.
• Provides guidance to ensure adherence
  to funding guidelines, instilling confidence in the Lead regarding compliance
  with funders’ expectations.
• Offers administrative support to the
  Lead, FAST, and Research Centres to facilitate smooth operations and effective communication.
• Collaborates with internal and external
  stakeholders to gather necessary documentation for grant applications and
  reporting.
• Represents the Financial Administration
  Support Team in interdepartmental discussions and engages with partners to
  coordinate tasks as needed.

Special Projects and other tasks as
required.

Skills & Abilities:

• Strong analytical skills and
  proficiency in financial analysis, budgeting, and forecasting.
• Excellent communication skills, with
  the ability to effectively communicate complex financial information to
  non-financial stakeholders.
• Proven ability to thrive in a
  fast-paced, dynamic environment, with a high degree of adaptability and
  resilience.

Qualifications:

• Accounting, Finance, or Business Degree
  preferred; equivalent combinations of education and experience will be
  considered.
• 5+ years of related experience with
  extensive and proven financial experience.
• Experience with research grant
  facilitation and management would be a strong asset
• Project management and budget
  preparation/support experience required
• Advanced Excel skills required;
  experience with Microsoft Power Apps and PeopleSoft Finance would be an asset

Remuneration: $79,795.82
– $105,715.48 annually, plus a comprehensive benefits package.

Please submit a resume and cover letter
to be considered for this opportunity. Your
cover letter outlines experience, leadership approach, lists critical
priorities that you believe will support the FAS Team, and discusses how you
would foster a culture of teamwork and collaboration within the team.

About
NAIT

At
NAIT, people matter.

We’re
proud to have been named one of Alberta’s Top Employers  for 13
consecutive years. Developing an engaging, supportive, and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.   

At
NAIT, you are part of a community that makes a difference in the lives of
students, staff and industry clients and partners. The NAIT culture reflects
our shared values of respect, collaboration, celebration, creativity, and
accountability. We are committed to equity, diversity and inclusion  and are a
proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at
Work Canada.  NAIT is committed to
advancing equity and cultivating inclusion throughout the hiring process. We
especially encourage applications from Aboriginal and Indigenous people, Black
and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people,
immigrants, and people with disabilities.

What
we offer

We’ve
created a benefits package that focuses on health and wellness, professional
and personal growth, recognition, and work-life balance.

NAIT
is a flexible workplace and depending on the nature of your role, you may
request flexible work arrangements with respect to where and when you work,
including being on-campus full-time, working off-site, or a combination of the
two. 

Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year’s, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more. 

Additional
requirements

Applicants
with education credentials earned outside of Canada who have not had them
previously assessed should have their credentials evaluated by World Education
Services or the International Qualifications Assessment
Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

Accommodations

NAIT
is an inclusive employer and strives to hire a diverse workforce. If you are
contacted by us regarding a job opportunity, please don’t hesitate to contact
us if you require any accommodation during the selection process. Please
contact us via email at [email protected].

We
thank you for your application, however, only those selected for an interview
will be contacted.

About Us

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