Senior Executive Secretary >>>

Tulane University
Office of Human Resources

Description for Job:   IRC25184
Senior Executive Secretary
Surgery – Administration
Location:  New Orleans, LA
Summary

The Senior Executive Secretary provides comprehensive administrative support to the Chairman and Department of Surgery faculty. The duties include but are not limited to maintaining schedules and special event calendars, coordinating recruitment and on-boarding activities for faculty and visiting professors; coordinating resident graduations and various student educational programs. Responsibilities also include responding to the Surgery Chairman’s office calls, organizing travel arrangements and depositions; processing reimbursements, departmental work orders, and supplies requests; assisting with preparing correspondence, power point presentations, manuscripts and grant proposals; transcribing and processing faculty meeting minutes; completing resident and faculty references; coordinating credentialing and faculty appointments; and coordinating departmental outreach, development (fundraising), and community relations activities.

Required Knowledge, Skills, and Abilities

• Proficiency in MSWord and Excel, database and graphics software packages, as well as internet and literature search functions
• Knowledge of medical education process and vocabulary
• Excellent written and verbal communication skills
• Excellent telephone manners and interpersonal skills
• Ability to complete tasks independently using effective time management skills
• Ability to work as a team and organizing a team approach to manage departmental tasks
• Ability to maintain confidentiality in all work performed
• Five years of executive level secretarial experience

Required Education and/or Experience

• High school diploma or equivalent

Preferred Qualifications

• Bachelor’s degree
• Experience working for an academic/higher education institution
• Experience in web design preferred

Compensation Information
This position is a non-exempt, hourly position assigned to pay grade 24. Tulane offers a variety of options to enhance your health and well-being so that
you may enjoy more out of life now and in the future. Learn more about Life at Tulane
as well as our Benefits and Pay . See our
Candidate Resources to learn more about our hiring process and what to expect.
How to Apply
Click “Apply Now” to apply for this job.
 
This position will close on the date it is filled

Please Note: Tulane University has officially adopted a mandatory COVID-19 vaccination policy, which includes the requirement of a booster when eligible. All employees and visiting faculty must be fully vaccinated with a COVID-19 vaccination or obtain approval for a medical or religious exemption prior to beginning employment.

Tulane University is committed to creating a community and culture that foster a sense of belonging for all. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We encourage all qualified candidates to apply. We are intentionally seeking candidates who are committed to fostering equity, diversity, and inclusion in support of Tulane’s Strategy for Tomorrow .

Apply now >>>

>>> Back to Search Page <<<

© Gibson Hall, Tulane University • 6823 St Charles Avenue, New Orleans, LA 70118 • 504-865-4748 • hr@tulane.edu