Senior Executive, Corporate Services

This incumbent is part of Nanyang Business School Corporate Services – Academic Support team, that primarily supports faculty in research and teaching-related administrative matters. The team seeks to achieve operational excellence in creating a customer-focused, faculty-friendly service centre. This incumbent will be the key liaison for faculty on all administrative matters related to research and teaching activities.

Responsibilities:

Course Support

• Work closely with program offices and faculty on teaching schedules

• Assist in dissemination of course materials and information on the learning management systems/platforms

• Preparation of course packs

• Scheduling of student consultations

• Support CA and examination invigilation

Finance/Procurement

• Ensure all spending are in accordance with NTU policies and guidelines

• Assist in budget planning for faculty-related expenses

• Proper filing and accounting of revenue and expenditure for periodic financial reporting

• Proper and timely processing of expenses claim incurred by faculty

• Assist with purchases in accordance with NTU procurement policies and guidelines

• Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value

Events Management

• Assist in the organization of seminars, workshops, and retreats, including logistical arrangements, budget monitoring, and smooth on-site execution

• Manage the logistics of visits by academics and potential candidates for faculty recruitment

Other General Administration

• Establish SOPs for each area of work and review processes for efficacy

• Provide support to faculty on administrative matters such as claims submissions, requests for approvals, etc.

• Assist with travel arrangements for faculty on official business

• Setup and manages logistics for meetings with internal and external stakeholders

  • Prepare and coordinate logistical support for meetings

  • Preparation and editing of presentation slides

  • Arrange, prepare agenda and refreshments, and write minutes of meetings

• Mailing and printing services

• Manage office stationery supplies for faculty

• Proper record keeping and filing

Requirements:

• Minimally a Diploma in Business Administration, or related field.

• Minimum 2 years’ of working experience in an administrative role.

• Relevant working experience in education sector will be advantageous.

• Strong proficiency in MS Office suite, and online productivity tools.

• Possess a good command of spoken and written English.

• Able to work individually and collaborate with others as a team

• Strong planning, organizational and problem-solving skills

• Independent and possess strong multi-tasking abilities

• Meticulous and attentive to details

Hiring Institution: NTU

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