Senior Executive/Assistant Manager (Contract Till 14 Aug 2023)

To manage WIL@NUS Corp Lab procurement as well as the coordination and processing of all fund requisitions and claims for our research grants [WIL@NUS Corp Lab, HH@NUS Sinergy Lab and NRF Synthetic Biology Programme (SBP)] as well HR duties and managing visits.

Job Description

• Procurement of WIL@NUS purchases (OOE, Equipment) to support the project deliverables followed by invoice processing and goods receipt
• To prepare quarterly claims/fund requisitions/invoicing to grantors for WIL@NUS Corp Lab, HH@NUS Sinergy Lab and SBP grants
• To manage HR duties – appointment, reappointment of research staff, adjunct staff and visiting appointments
• To generate quarterly report of equipment usage for the Biofoundry Core Facilities, issue invoices to respective PIs/users and ensure payment is made within 30 days
• To manage visit schedules of Visiting Professors and Academic Visitors and assist in booking of airfare and accommodation
• To be the secondary PA to Director

Qualifications

• Bachelor degree
• Minimum 2 years of working experience working in finance/procurement and grant management
• Excellent organization and people skills
• Able to work independently as well as excellent team player
• Excellent verbal and written communication skills
• Meticulous and able to multi-task with tight deadlines
• Able to understand and interpret financial statements
• Proficient in excel functions

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean’s Office (Medicine)

Employee Referral Eligible:

Job requisition ID : 17842