Senior Analyst, Pre-award Administration

Department
 

BSD DIV – Dean for Basic Science: Staff

About the Department
 

Established in 1930, the Biological Sciences Division (BSD) has a tripartite mission of education, research, and clinical care. In this unique academic community—the largest unit in the University—a unified BSD delivers undergraduate, graduate, medical, and postgraduate education in the biological sciences together with outstanding patient care and world-renowned research. The BSD currently includes approximately 135 faculty in the 10 basic science departments, over 800 faculty in 13 clinical departments, and 2,400 staff members. The BSD includes the Pritzker School of Medicine (PSOM), approximately 24 academic units, degree-granting committees, and research centers and institutes. In total, the BSD is responsible for the education and training of more than 1,200 undergraduate students per year and 800 basic science graduate and medical students. The 18 doctoral training programs in biological sciences focus on Darwinian sciences, molecular biosciences, neurosciences, biomedical sciences, public health sciences, radiation physics, and the MD/PhD interdisciplinary scientist training program. The role of the Office of the Dean for Basic Science (DBS) within the BSD is to oversee the basic science departments, to advocate for all basic research programs in the BSD, and to help lead the coordination and integration of all types of basic, clinical, translational, and community research throughout the BSD. The DBS is responsible for building strategic programs, as well as the integration of the basic research and graduate education missions. In this capacity the DBS oversees resources such as research space and research core facilities, which are designed to support the research mission. The DBS oversees the strategic direction and quality control of the graduate education programs and ensures they support the BSD research mission. The DBS regularly convenes meetings with the Basic Science Chairs as well as other key leaders and committees, and provides evaluations of all faculty candidates. In addition, the DBS office supports and staffs a diverse group of early stage research-related initiatives and meetings, the bulk of which center around new strategic programs.

Job Summary
 

We are creating a new Research Development Team (RDT) to manage and facilitate the pre-award phase, providing research development support to teams of investigators leading large-scale scientific grant proposals. The goal is to decrease the administrative burden of submitting large grant proposals and thereby increase research funding in the Division overall.
Reporting to the Associate Dean for Basic Science, the Pre-Award Administration Senior Analyst will provide project management support, grantsmanship expertise in pre-award grant administration, and support the Office of the Dean and the Division’s efforts to plan, build and sustain research programs of academic excellence.

Responsibilities

• Provides project management and grantsmanship expertise in pre-award grant administration as a member of a new Research Development Team (RDT) in the Division. RDT aims to manage and facilitate the pre-award phase of the grant submission process, providing development support to teams of investigators leading large-scale scientific grant proposals (e.g., NIH P01, P30, P50 and cooperative agreements U19, U54, etc.).

• Act as key point person and project manager of the grant development and submission.

• Drafts initial budgets, budget justification and other administrative sections of grant proposals, working closely with investigators and departmental administration.

• Works closely with departmental pre-award administration, Science Writer & Editors, faculty, other RDT members, and science illustrators, to ensure efficient facilitation of proposal submission process.

• Conducts institutional research involving comparison with our peer institutions; data collection, developing metrics and analysis.

• Provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.

• Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.

• Analyzes industry trends and remains current with agency and regulatory changes. Monitors department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.

• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

—
Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

—
Certifications:

—

Preferred Qualifications

Education:

• A college or university degree in related field.

Experience:

• Experience working with faculty in an academic setting.

• Familiarity with academic values and culture.

• Experience working with NIH program projects or cooperative agreements (e.g., P30, P50, U19, U54 etc.).

​Preferred Competencies

• Ability to work on multiple projects simultaneously, set priorities, and meet tight deadlines.

• Excellent communication (oral, written) and editing skills.

• Attention to detail and a commitment to providing a high level of service.

• High degree of professionalism, diplomacy skills, and ability to handle confidential information.

• Ability to interact with and win the trust and confidence of faculty and administration.  

Working Conditions

• Office Environment.

Application Documents

• Resume (required)

• Cover Letter (preferred)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Financial Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward .
The University of Chicago is an Affirmative Action/ Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.