Senior Administrative Assistant, Opera of the Future

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SENIOR ADMINISTRATIVE ASSISTANT, Media Lab, to manage complex administrative matters for the Opera of the Future research group and academic head of Media Arts and Sciences, function as a high-level coordinator of multiple projects, and serve as an information resource on all projects and productions. Will develop and use in-depth understanding of content domain of the group’s research/production to manage and respond to inquiries; handle confidential issues; facilitate professor’s communication; coordinate travel, purchasing, etc.; schedule and coordinate group calendars and monitor deadlines and important events; provide administrative and production assistance for academic course; engage with external colleagues, press, sponsors, collaborators, and visitors; coordinate artistic and research productions, including budgets, contracts, timelines, reporting, and liaising with partners; assist professor with resolving and facilitating issues; develop integrated project plans and archives; manage all aspects of meetings, conferences, events, and workshops; coordinate sponsor visits and all aspects of hosting an event; handle financial activity; coordinate logistics for faculty meetings; serve as principal point-of-contact for faculty searches and orchestrate candidates’ visits and logistics; and perform other duties as assigned.

A full description is available here .  

Job Requirements

REQUIRED:  high school diploma or its equivalent; five years’ experience as an administrative assistant to a senior manager; excellent organizational and verbal and written communication skills; discretion, diplomacy, and good judgment; ability to handle multiple and sometimes competing tasks/priorities in a fast-paced environment, learn quickly, and collaborate effectively with a creative and diverse group; advanced-level computer skills; and meticulous attention to detail and accuracy.  PREFERRED: bachelor’s degree, proficiency with Macintosh computers and MS Office, familiarity with MIT business applications, and interest in arts administration.  Job #21924-6

There is a possibility that travel will be required to support productions.

reposted 10/25/22