Reports to: Director, Academic Integrity Office
Purpose: To provide administrative support to the Academic Integrity Office
Responsibilities:
Academic Integrity Office (AIO)
- Serve as the initial point of contact for the AIO stakeholders and perform standard office procedures
- Organize and prioritize information and calls such as sort and distribute email, take messages and answer all calls and occurring requests for information.
- Direct inquiries to the appropriate person/office.
- Monitor all office related emails and mail boxes and answering queries in a timely manner.
- Answer general inquiries about the website, etc. and provide overall office assistance.
Administrative responsibilities
- Maintain all records for the office.
- Perform standard office procedures, draft correspondences, data entry, scanning, photocopying and filing correspondence, reports.
- Manage the director’s calendar.
- Schedule meetings and book appointments; Determine the nature of each meeting or appointment and ensure materials and support data are provided.
- Reserve rooms for all AIO related meetings, workshops, events and academic integrity committee hearings.
- Attend and take minutes (including action tracking) at all AIO related meetings and academic integrity committee hearings to track action items.
- Track and document the office leaves.
- Assist with the day-to-day operations of the office.
Budgetary responsibilities
- Assist in preparing and tracking of the office annual budget.
- Create and settle general payment requests, PRs, POs, and fund reservations on SAP.
- Responsible for petty-cash settlements.
- Monitor and track financial logistics office expenditures.
Office logistics
- Handle all AIO related events’ logistics.
- Assist with overseeing student compliance of sanctions and report to the director for follow-up.
- Assist with managing confidential digital database in advocate system (e.g., uploading additional documentation, evidence, notes and outcomes of meetings and hearings, etc.);
- Assist with organizing and implementing awareness campaigns.
- Assist with organizing and implementing student, faculty, and staff orientation sessions.
- Assist with organizing and implementing Academic Integrity Matters workshops and sanction-related workshops.
- Assist with organizing and implementing any new project for the office.
- Perform any other related tasks as assigned
Requirements:
Minimum Education Requirements:
Experience:
- 5-7 years of previous experience including 2 years in administrative jobs
Skills:
- Ability to communicate orally and in writing with different constituencies of the university (faculty, staff, students, parents, administrators)
- Excellent English language skills
- Ability to diffuse conflicts with professionalism
- o Ability to maintain high confidentiality
- o Discretion and tact when dealing with sensitive or confidential issues
- o Ability to multi-task
- o Strong organizational skills/ detailed oriented
- *Knowledge of SAP is an asset
.
This position is open until November 1, 2022
Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted.
“The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply.”
“We thank all individuals who have expressed interest in working at The American University in Cairo.”