Secretary to the Head of Representation

MAKE A DIFFERENCE – JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener,
promote a fairer society, or support businesses and innovation across the EU? Then come and
work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and
the world – a better place. They come from the 27 Member States of the European Union.
Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and
inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:

•

Interesting and challenging positions with plenty of opportunities for training and
acquiring new skills and competencies throughout your whole career

• A competitive financial package, including comprehensive healthcare, accident and

pension schemes

• A multilingual, multicultural workplace where personal and career development are

strongly promoted

• Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and
inclusion:

We do not only recruit political scientists and lawyers but also other profiles, including scientists,
linguists, IT experts, data analysts and economists, as well as drivers, engineers, accountants and
communication experts.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working
environment. We aim for our workforce to be representative of European society and strongly
welcome applications from all qualified candidates. We actively seek to create a workplace where
each staff member feels valued and respected, can give their best and can develop to their full
potential.

To promote diversity and establish a geographically balanced pool of candidates, we strongly
encourage applicants from Member States which are currently underrepresented in the European
Commission workforce to apply. These Member States are currently Austria, Cyprus, the Czech
Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Luxembourg, Malta,
Poland, Portugal, Slovakia and Sweden 1. Recruitment will however remain strictly based on the
merits of all applicants and no positions will be reserved for nationals of any specific Member
State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions. There
are two categories of non-permanent staff:

•

temporary agents are recruited to fill vacant positions for a set amount of time or
to perform highly specialised tasks.

• contract agents may provide additional capacity in specialised fields where an

insufficient number of officials is available or carry out a number of administrative or
manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in
any EU Institution), but in some cases they can be offered contracts for an indefinite
duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1 Please note that the list of underrepresented Member States may be subject to future amendment based on potential
data changes over time.

Secretary – to the Head of
Representation

in DG COMMUNICATION of the European Commission

Job title: Secretary – to the Head of Representation
Domain: COMMUNICATION and PUBLICATION
Where: European Commission Representation in Malta
Function Group: FG II
Contract Type: 3a
Express your interest until: 04/09/2026 – 12.00 (noon, Brussels time)

WE ARE

The Directorate-General of Communication in Member States oversees services targeting national
audiences. This includes the European Commission Representations in the Member States. The
Representation of the European Commission in Malta has the mandate to:

• Support the President and the whole Commission in their interaction with Malta.
• Promote permanent political dialogue with the national, regional and local authorities,
parliaments, social partners, other stakeholders, academia and civil society. The
Representation prepares and supports visits by Members of the College and by senior
officials of the Commission and, as appropriate, of the European External Action Service.
• Act as the Commission’s voice in Malta and communicate about the EU to media and on
social media, maintaining direct contacts with national, regional and local media and
offering press and media services to them.

• Engage with citizens, academia, civil society, social partners and other stakeholders, and
organise outreach activities about EU priorities policies, programmes and projects on the
ground.

• Provide country knowledge, analysis and advice on the political, economic and social
developments in Malta to the President and the Commission with a view to informing EU
policy making and political communication.

WE PROPOSE

The Representation in Valletta is seeking to hire a dedicated Contract Agent FGII to fill the role of
Secretary to the Head of Representation and join a dynamic multicultural team. This crucial
position is designed to ensure the seamless operation of the Representation through a variety of
tasks. The successful candidate will provide support to and manage the agenda of the Head of

Representation, take care of general administrative assignments, and contribute to smooth internal
and external communications for the visibility of the Representation. Responsibilities include
organising work trips, agendas and meetings, dealing with protocol teams for high-level visits,
engaging with a host of external stakeholders, helping prepare briefs and meetings and assisting in
the coordination of Representation’s activities, managing the functional mailboxes of the
Representation and assisting with document management, human resources and contract
management as needed.

WE LOOK FOR

We are looking for a skilled and proactive individual to fill the role of Secretary to the Head of
Representation.

The ideal profile for the job includes:

• Experience: At least 3 years of job-related experience in operational and administrative
support and resources, along with a solid understanding of information and document
management. Additional experience in such fields will be considered an advantage.

• Languages: Proficiency in Maltese (C2) and English (C1).
• Skills: Strong capabilities in IT tools for office automation (Excel, Outlook, Word) and IT

systems specific to the European Commission.

• Competencies: A candidate who excels in multi-tasking, organising, analysing and problem-
solving, possesses good communication skills, resilience in the day-to-day work. Plus, the
ability to work autonomously and proactively. A service-oriented colleague who knows how
to prioritise tasks and collaborate with a team.

• A general knowledge of the European Commission. Additional knowledge of EU policies will

be considered an advantage.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of
spontaneous applications. The present call for interests aims at helping the recruiters to identify
potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

1.

If you are not registered yet in the open EPSO database, please do so at the following
address: CAST Permanent. Please select under selection procedures for contract agent the
CAST permanent profile that best suits your education and experience.
2. You should send your documents in a single pdf in the following order:

1. your CV
Please send
[email protected] indicating the call for interest reference in the subject.

2. completed application form.
these documents by

the publication deadline

to COMM-REP-MT-

No applications will be accepted after the publication deadline.

ANNEX

1. Selection

 Am I eligible to apply?

You must meet the following eligibility criteria when you validate your application:

Our rules provide that you can only be recruited as a contract agent at the European Commission if
you:

General criteria:

• Are a citizen of a Member State of the EU and enjoy full rights as a citizen;
• Have fulfilled any obligations imposed by applicable laws concerning military service;
• Are physically fit to perform the duties linked to the position;
• Produce the appropriate character references as to suitability for the performance of the

duties.

• Have passed an EPSO CAST in the relevant Function Group for this position. At the stage of

the application, it is sufficient to be registered in the EPSO CAST data base.

Qualifications:

(a) Have a level of post-secondary education attested by a diploma OR
(b) a level of secondary education attested by a diploma giving access to post-secondary

education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by
the Ministry of Education) will be accepted.

Languages:

• have a thorough knowledge (minimum level C1) of one of the 24 official languages of the

EU 2

• AND have a satisfactory knowledge (minimum level B2) 3 of a second official language of

the EU, to the extent necessary for the performance of the duties.

 What about the selection steps?

The selecting unit chooses from the EPSO database 4 candidates with the appropriate profile and
invites them to an interview. For the interview a selection panel is set-up to assess the best

2 The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL
(Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU
(Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese),
RO (Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).
3 For details on language levels, please see the Common European Framework of Reference for Languages
(https://europass.cedefop.europa.eu/en/resources/european-language-levels-cefr).

candidates. Due to the large volume of applications that we may receive only candidates selected
for the interview will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in
the interest of the candidates and of the institution, the selection procedure will be carried out in
English and possibly in a second official language.

2. Recruitment

The candidate selected for recruitment will be requested to provide documentary evidence in
support of the statements made in the database and, where relevant, the call for interest.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-
up carried out by the Commission.

 Type of contract and working conditions

The place of employment will be in Malta.

The successful candidate will be engaged as a contract agent under Article 3(a) of the
Conditions of Employment of Other Servants, in function group FG II. General information on
Contract Agents can be found at this link.

The grade or proposed grade range, as well as the step in that grade, will be defined on the basis
of the candidates’ previous professional experience, in accordance with Commission Decision
C(2017)6760 laying down the criteria applicable to classification in step on engagement.

The duration of the first contract will be 3 years. Possible consecutive extensions of 5 years and
then indefinite duration are subject to an assessment of the staffing situation of Representations
at that time.

The duration of the renewal(s) will be defined according to the General Implementing Rules in force
at that moment (currently, Commission Decision C(2017)6760 on policies for the engagement and
use of contract agents).

Contract agents recruited in Function Group II must successfully complete a 9-month probationary
period.

4 Therefore, candidates who did not pass already a CAST on the level Function Group II, should register their
profile at this address.

The pay of staff members consists of a basic salary supplemented with specific allowances,
including, where applicable, expatriation and family allowances. The provisions guiding the
calculation of these allowances can be consulted in the Conditions of Employment of Other
Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by
those institutions.

The European Commission applies a policy of equal opportunities and non-discrimination in
accordance with Article 1d of the Staff Regulations.

Should you need further information on working conditions, please refer to Working conditions and
benefits of EU Careers.

For information related to Data Protection, please see the Specific Privacy Statement under “7.
Information to data subjects on their rights”, to find your rights and how to exercise them in
addition to the privacy statement, which summarises the processing of your data.