Secretary Senior, School of Engineering and Computer Science, Vancouver Campus

Title:

100T-YN – Secretary Senior

Business Title:

Secretary Senior, School of Engineering and Computer Science, Vancouver Campus

Additional Titles:

Location:

WSU VANCOUVER CAMPUS

Employee Type:

Classified

Job Family:

Civil Service – OT Eligible

Position Details:

Secretary Senior, School of Engineering and Computer Science, Vancouver Campus

Interest in providing critical administrative support in a scientific environment? Apply online today!

Summary of Duties:

Perform complex secretarial duties such as independently planning, organizing and prioritizing work; monitoring and evaluating budget(s) status and initiating corrections; initiating purchasing actions within a pre-defined scope; developing travel itineraries and processing related paperwork; compiling reports, studies, and/or applications; developing, modifying, and/or maintaining data base management office record keeping, or filing system(s); establishing and/or coordinating office operations, procedures, standards, priorities, and deadlines.

Initiates actions to ensure work unit and/or office goals are met and have frequent contacts with clients, the public, staff members from other departments, students, and faculty. Substantial professionalism, discretion and confidentiality required.

Assignments and projects are of a complex nature. Independent performance of complex secretarial assignments requires substantive knowledge of a variety of regulations, rules, policies, procedures, processes, materials, or equipment. Problems are resolved by choosing from established procedures and/or devising work methods.

Guidance is available for new or unusual situations. Deviation from established parameters requires approval. Work is periodically reviewed to verify compliance with established policies and procedures.

Required Qualifications:

High school graduation or equivalent, AND two years of increasingly responsible office experience requiring keyboarding or typing; OR equivalent education/experience.

Preferred Qualifications:

Experience with Microsoft Office Suite 360 (Word, Excel, Access, PowerPoint, SharePoint, Teams), Adobe Forms, scheduling, and email programs, and highly proficient in Excel.

Must possess ability to work in confidential, busy office setting with multiple demands, and maintain a professional demeanor.

Experience in office setting that serves a variety of constituencies with a wide range of needs and demonstrated ability to understand and apply procedures and policies to work.

Demonstrated knowledge of WSU systems and some experience with accounting or bookkeeping.

Additional Information:

In accordance with Washington State Governor’s Proclamation 21.14.2, as a condition of employment, you must be fully vaccinated or have an approved medical/religious accommodation by time of hire. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Full vaccination status or an approved accommodation will be verified prior to your first day of work. Should you not be fully vaccinated or have an approved medical/religious accommodation you will not be able to start employment with WSU. Information regarding vaccine verification and/or requesting a medical/religious accommodation is available at https://hrs.wsu.edu/covid-19/vax-verification/. Please contact HRS at [email protected] or 509-335-4521 if you have questions.

Area/College:

Washington State University Vancouver

Department Name:

School of Engineering & Computer Science

City, State, Zip:

Vancouver, WA 98686

Department Link:

https://ecs.vancouver.wsu.edu/

Monthly Salary: $2,890/month – $3,167/month ($34,680-$38,004/year, Step A-Step E). Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

Work Location and Schedule: 

Employees are expected to work on campus, in-person full time.

Benefits: 

WSU offers full-time employees a competitive benefits package including up to 49 days off per year through paid holidays/sick leave/annual leave, a choice of retirement plans, medical/dental/vision, basic life and long-term disability insurance, and an employee tuition waiver program.  

FTE:

100%

Posting Close Date:

This position will remain open until filled. Screening of applications will begin on October 3, 2022.
 

Background Check

This position has been designated by the department to require a background check.

Applicants must attach the following documents to their online application:  

• Resume (uploaded in the resume section).  

• A cover letter (uploaded in the first questionnaire). 

• A Statement on Contributions to Equity, Diversity, Inclusion and Belonging (uploaded in the additional questionnaire, see information below). 

Please include a statement on contributions to Equity, Diversity, Inclusion and Belonging. Provide examples from your past activities and experience as well as your future plans to advance equity, diversity, inclusion and belonging at WSU Vancouver. Include examples such as any of the following: Programming, events, and initiatives; Committee, council, or board service; Student and/or staff outreach, recruitment, and retention; Community engagement and volunteerism. WSU Vancouver’s strategic plan embeds equity in all 5 goals, including a specific goal for equity, diversity, inclusion and belonging (Goal 4). Please see our Strategic Plan, Goal 4 for more information on what WSU Vancouver is doing in this space, https://www.vancouver.wsu.edu/strategic-plan .

Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.   

About WSU Vancouver 

As one of six campuses in the Washington state University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.  

As the only public four-year educational institution in Southwest Washington, WSU Vancouver is dedicated to its land-grant tradition for openness, accessibility and service to people. WSU Vancouver enjoys extraordinary community support and is committed to developing areas of academic and research excellence that fulfill regional needs.  

Situated on 351 scenic acres, WSU Vancouver is in the homelands of the Chinookan and Taidnapam peoples and the Cowlitz Indian Tribe. Employees and students alike value the beauty of campus.  

Recognized by Insight Into Diversity magazine as a top college for diversity, WSU Vancouver is committed to advancing equity, diversity, inclusion and belonging in all that it does. 

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .