Secretariat Officer

The University of Western Australia

Job no:516149
Work type:full time
Categories:Administration & Executive support

  • Level 4, full-time appointment on a fixed term basis until January 2025
  • Base salary range: $70,905 – $75,319 p.a. (pro-rata) plus 17% superannuation

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

About the team

The Australian Consortium for ‘In-Country’ Indonesian Studies (ACICIS) is an innovative, non-profit, national educational consortium that was established in 1994 to develop and coordinate high-quality, semester-long study programs at Indonesian partner universities for Australian university students. The consortium is coordinated by a national secretariat based at The University of Western Australia and governed by a National Reference Group consisting of senior Indonesian Studies academics representing all Australian states. The main objective of the ACICIS Secretariat is to oversee and administer the operation of ACICIS’ in-country study programs in Indonesia and to provide a central point of contact for ACICIS’ member universities.

About the opportunity

As the appointee, you will, under general direction, provide both administrative and research support to the operations of the ACICIS Secretariat.

Under the direction of the Secretariat Coordinator, you will provide administrative support for ACICIS’ routine activities in both Australia and Indonesia, including, but not limited to, pre-, mid- and post program administration, development of new products and services, and the planning and preparation of on- and off- campus events. Additionally, you will conduct basic desktop research on matters of interest to ACICIS and play a key role in supporting the project management and routine activities of the ACICIS Secretariat.

This is a Perth-based position.

About you 

To be considered for this opportunity, you will demonstrate:


  • Tertiary qualification (complete or in progress) and/or an equivalent combination of relevant work experience and/or education/training
  • Considerable relevant administrative experience of tasks and projects as well as ability to take advantage of new opportunities
  • Native or near-native English language skills, strong command of expression and grammar alongside proven ability to prepare written materials that are clear and coherent
  • Well developed numeracy and knowledge of financial and business procedures
  • Well developed written and verbal communication, customer service and interpersonal skills, with the demonstrated ability to interact constructively and collaboratively with staff and stakeholders at all levels of an organisation
  • Well developed organisational skills, including the ability to prioritise workload to meet strict deadlines
  • Demonstrated computer literacy and proficiency in the use of Microsoft Office applications (Word, Excel and Outlook) with the capability and willingness to learn new programs and software packages as appropriate


  • Prior experience in customer facing administrative roles
  • Experience in website maintenance
  • Some knowledge of graphic design packages, particularly Adobe InDesign
  • Prior experience living in Indonesia and intermediate-to-advanced Indonesian language skills (written and spoken)

Note the below will be required for the successful applicant:

  • Flexibility to be “on call” to respond to in-country emergencies, including outside normal office hours
  • Occasional weekend and after-hours work, typically at short notice

About your application

Full details of the position’s responsibilities and the selection criteria are outlined in the position description:  Secretariat Officer 516149.pdf

The content of your Resume and Cover Letter should demonstrate how you meet the selection criteria.

You may also submit an additional statement (1 page max) outlining any personal circumstances which should be considered when assessing your application. Applicants who have experienced periods of academic/professional interruption or other relevant events can include a description of achievements relative to opportunity in this statement.

Closing date: 11:55 PM AWST on Sunday, 7 January 2024

To learn more about this opportunity, please contact Meg McPherson on (08) 6488 6679 or at [email protected] .  

This position is only open to applicants with relevant rights to work in Australia.

Application Details : Please apply online via the Apply Now button.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace.  We celebrate difference and believe diversity is fundamental to achieving our goals as a globally recognised Top 100 educational and research institution.  We are committed to creating a safe work environment for Aboriginal and Torres Strait Islander people, women, people from culturally and linguistically diverse backgrounds, the LGBTIQA+ community and people living with disability.

  • We have a globally competitive, gender neutral parental leave policy with 26 weeks paid leave after 12 months service and 36 weeks after 5 years.
  • We have on-campus childcare facilities for children aged 6 weeks to kindy.
  • We facilitate flexible working, with part-time and job-sharing arrangements considered.
  • We have an ongoing partnership with Pride in Diversity and were recently awarded a Bronze Employer status for LGBTIQA+ inclusion.
  • We have Athena SWAN Bronze accreditation and actively work to improve gender equity. 

Should you have any queries relating to your application, please contact the individual named in the advertisement. Alternatively, contact the Talent team at [email protected] with details of your query. To enable a quick response, please include the 6-digit job reference number and a member of the team will respond to your enquiry.

Advertised:01 Dec 2023 W. Australia Standard Time
Applications close:07 Jan 2024 11:55 PM W. Australia Standard Time

To help us track our recruitment effort, please indicate in your cover/motivation letter where ( you saw this job posting.