School Operations Officer

Job no: 0052465
Location: Parkville
Role type: Full time; Fixed-term for 12 months
Faculty: Faculty of Science
Department/School: School of Chemistry
Salary: UOM 6 – $89,182 – $96,536 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the School of Chemistry
The School of Chemistry at The University of Melbourne is one of the largest and oldest in Australia with a distinguished history in teaching and research. The first lectures in chemistry in The University of Melbourne were given in 1856, only three years after the University was founded. Since then, the School has grown and developed and there are presently over 2500 undergraduates enrolled in Chemistry subjects, with more than 150 BSc (Hons), PhD and MSc research students.

Teaching and undertaking research in the School are 25 continuing research and teaching staff, and over 35 research only staff, supported by a team of technical and administrative personnel.

About the Role
The School Operations Officer will provide a broad range of high quality administrative and operational support to the School, as well as executive support services to the Head of School, ensuring the smooth workflow of the office and School more broadly. The School Operations Officer will play a key role in identifying, implementing and monitoring specific process improvement projects to support the streamlining of processes for the School.

The School Operations Officer is the primary contact within the School for processing of staff recruitment and visitor appointments. The incumbent will be responsible for the coordination of the School’s events and will work as part of the professional services team that also provides high quality administrative services to the academics within the School.

Reporting to the School Operations Manager, the School Operations Officer will work collaboratively with stakeholders across the School of Chemistry, the Faculty and University Services and support the effective delivery of strategy and operations.

Responsibilities include:

• Ensuring efficient running of the day-to-day activities for the Head of School including, but not limited to, arranging travel and conference coordination, diary and appointment management, car booking, credit card coding and reconciliation in line with University policies and procedures
• Building and maintaining strong and effective relationships with internal and external staff and visitors to ensure the efficient delivery of administrative services in a diplomatic manner
• Playing a key role in identifying process improvement opportunities to support the streamlining of administrative processes for the School, including procedures that have budgetary implications
• Ensuring a wide range of administrative services are efficiently and effectively provided to staff, students and visitors

About You
You will have excellent interpersonal and communication skills in order to provide accurate and informed advice in a sensitive manner and ability to deal with a range of people internal and external to the University, and the ability to work with people from diverse cultural backgrounds. You will possess financial and/or accountancy skills and experience including the ability to prepare financial summaries and project/resource budgets. You will be self-motivated and flexible in responding to changing work priorities, with the capacity to work independently and as a member of a team. The ability to analyse, plan, and review workflows and processes to ensure efficient service delivery e.g. business process management and re-engineering is desirable but not essential.

You will also have:

• A degree with subsequent relevant experience in operations, expertise in administrative fields or an equivalent combination of relevant experience and/or education/training
• Proven ability to provide high-level advice to stakeholders
• Excellent organisational and planning skills demonstrated through the ability to manage competing priorities with a high level of accuracy and attention to detail in a fast-paced environment
• Extensive experience in providing administrative and secretarial support

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact  us at hr-talent@unimelb.edu.au .

Position Description