School Administrator

Post Title: School Administrator

SBU/Department: School of Physics, Engineering and Computer Science

FTE: 1.0 FTE & 0.6 FTE (working 37 hours per week or 22.2 hours per week)

Duration of Contract: Permanent / Two Year Fixed Term Contract

Salary: UH5 £25,642 – £28,762 (pro rata) per annum on achieving designated skills and experience

Location: College Lane Campus, University of Hertfordshire, Hatfield

We particularly encourage applications from people from ethnic minority backgrounds, and men, who are under-represented in the University in these disciplines.

The Schools of Physics, Engineering and Computer Science are seeking to appoint School Administrators to form part of our team of School-based administrative staff. There are three strands to the role, with two full time, permanent positions available in Staffing & Development and Data Analytics & Communication and one part time, fixed term contract in Degree Apprenticeships.

We are a large, successful and welcoming academic faculty with many undergraduate and postgraduate degree courses, extensive research and facilities. We offer an opportunity to challenge yourself and others in a fun and friendly environment, whilst contributing to the success of nearly 300 academic, technical and administrative staff, as well as the education and development of many thousands of students every year as well as empowering their potential for transformed lives and careers.

Main duties and responsibilities

You will be a pro-active member of the School Administrative team, working together to cover the School’s administrative responsibilities and ensuring accurate and correct completion of School-related administration in full compliance with legal and University requirements. You will share in helping to manage the Administration team window, welcoming visitors and assisting with enquiries and directions.

You must be able to provide a high standard of customer service, dealing effectively with all enquiries and information requests through multiple contact methods including face-to-face, telephone, IT systems (e.g., email, SMS, Web) and others as appropriate.

You may also be asked to cover any reasonable duties from time to time.

Skills and experience required

You will have appropriate proven administrative experience of working in a complex and dynamic organisation and ideally experience of working in Higher Education administration.

You will have good IT skills, be numerate and literate, with a good understanding of customer care and a confident, polite telephone manner. You will have good organisational and data skills, a methodical approach to working with attention to detail, and able to work accurately under pressure to tight deadlines autonomously and as part of a team. Ability to deal with sensitive material with strict confidentiality is essential.

Qualifications required

You will be educated with a minimum of A-levels or equivalent level qualification or proven professional work experience.

Please view the job description and person specification for a full list of the duties and essential criteria.

Applicants are asked to attach a personal statement showing clearly how their skills match the Person Specification.

Informal enquiries / contact details

For any informal enquiries, please contact Ms Jacqueline Roberts, School Business Manager of the School of Physics, Engineering and Computer Science: [email protected] 

Closing Date: 21 November 2022

Interview Date: TBC

Reference Number: 046517

Date Advert Placed: 24 October 2022

Our vision is to transform lives and UH is committed to Equality, Diversity and Inclusion and building a diverse community. We welcome applications from suitably qualified and eligible candidates regardless of their protected characteristics, and recognise there are different ways applicants may achieve the criteria in this document. We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships, personal and professional development and family-friendly policies. #GoHerts