School Administrative Officer

Job no: 0057205
Location: Parkville
Role type: Full time; Continuing
Faculty: Melbourne Law School
Salary: UOM 5 – $76,866 – $88,312 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the Melbourne Law School
www.law.unimelb.edu.au

Melbourne Law School is Australia’s first all-graduate law faculty. Melbourne Law School was the first faculty in Australia to teach law and awarded this country’s first law degrees. The Law School is now fully graduate with its Juris Doctor for admission to practice recognised as a high-level qualification in Australia and beyond. Coupled with the unrivalled excellence of the Melbourne Law Masters and its excellent Research Higher Degree programs, the Law School offers a unique opportunity for the integration of scholarship and teaching.

Its faculty is a vibrant community of creative scholars, committed to a highly collegial, research-intensive institutional life. The Law School has strengths in comparative analysis. It aims to integrate teaching with research and engagement activities and to engage with local, national and global communities.

About the Role
The School Administrative Officer reports to the Staffing Manager and is responsible for the provision of administrative support at Melbourne Law School (MLS).  This includes operational activities as well as the implementation of strategic and business operational initiatives.

The successful applicant will undertake a range of administrative tasks including providing administrative and executive support, workforce administration, undertaking quality and compliance building and asset checks, and triaging, escalating and overseeing the resolution of risks with University Support Services providers.

It is necessary for the incumbent to manage competing demands, prioritise tasks effectively, ensure attention to detail, be self-directed in managing work assignments and be adept in dealing professionally with a range of stakeholders, offering them a high level of client service.

Responsibilities include:

• Providing administrative coordination to Management to support a range of staffing and operational needs.
• Providing Executive support to School Committees including coordinating meetings and reports as required.
• Working with Senior Management to ensure the integration and coordination of a range of Business activities to ensure and enable the smooth running of the School.

About You
You are a real go-getter, able to use your initiative to anticipate work requirements and work with minimal supervision, though you are equally comfortable working as an effective member of a collaborative team. You have excellent interpersonal skills with a strong client-oriented focus, and a proven ability to work with other professional services and Melbourne Law School colleagues. You are able to provide executive meeting support with the skills and knowledge to coordinate compliance and reporting activities. Continuous improvement is a hallmark of your work, always on the look out for ways to improve processes. Ideally you would have previous administration experience in a tertiary education environment or similar educational institution, though this is not essential to your success in this position.

You will also have:

• Completion of a relevant tertiary qualification in an appropriate field or an equivalent combination of relevant experience and/or education/training.
• Excellent organisational, and project management skills with an attention to detail to ensure the effective prioritisation, coordination, management and completion of assignments within agreed deadlines.
• Excellent written and verbal communication skills including the ability to communicate effectively and appropriately with a range of people and to build positive working relationships to deliver timely outcomes.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact  us at hr-talent@unimelb.edu.au .

Please note: To be considered for this role you must have current valid work rights for Australia

Position Description