KEY AREAS OF ACCOUNTABILITY:

Team Management:

• Technical line manager (dotted line) of the IM personnel reporting to the Head of Technical Units under Program Operations
• Take part in the performance evaluation of IM personnel upon request from their programmatic line managers
• Responsible for developing written assessments, conducting scoring and evaluation, and actively participating in the selection process for Information Management (IM) staff across all area offices, ensuring the recruitment of highly qualified individuals

Information Management:

Establishment and Operation

• Ensure that a creative, user-friendly data-management system supports Save the Children’s programme implementation in Sudan
• Support the implementation of mobile technology to support Save the Children’s data collection management systems.
• Support the programme and MEAL teams by entering, storing, and presenting data to enable quality analysis and use
• Support the operation and improvement of any available information management system in coordination with the IT function in country (e.g., online Feedback and Reporting Mechanism)
• Conduct reviews for information management system gaps and come up with diagnostics that are backed up by recommendations

Standardization and Centralization

• Build and sustain a set workflow for information management in Sudan that is aligned with the upcoming Global SCI project management system – PRIME
• Advocate and work towards unified and standardize naming convention (as per UNFPA / OCHA), particularly for locations across information management systems and visualization tool
• Work with Program / Operation teams to standardize and improve databases, and day to day information management practices
• Ensure that any data management system is linked to centralized dashboards of the Sudan office. This includes the improvement and operation of the dashboards
• Standardize activity (naming conventions) and indicators used in data management systems, or develop approaches that translate information from A to B, or to C to allow country office to report on various formats, for 5Ws, Donor Reporting and Internal SCI reporting
• Work with Thematic Advisors to ensure that all data collection tools are standardized and following calculation methodologies set earlier.
• Build a unified database for the historical data. This requires of the investigation and tracking of the historical data, databases and reports.

Data Accessibility and Visualisation

• Ensure service and activity mapping is available to the key stakeholders including Senior Management, MEAL and Head of Technical Units of Program Operations
• Work with OCHA / UNFPA counterparts to ensure that country office has access to most up to date population and displacement statistics that are available through detailed excel with admin units
• Ensure that key programmatic information is available and in an effective format to be disseminated to all key stakeholders (e.g., monthly data factsheets / infographics)
• Work on infographic software to increase quality and frequency or data presentation throughout the programme
• Focus on innovative and creative methods of presenting data and information tailored to different teams/levels of management
• Work with the communications team to build their capacity on the presentation and use of appropriate data and information in communications material

Alignment with SCI Global initiatives and trends

• Facilitate the communications between the country office and global data initiatives, raise awareness and support the uptake of solutions developed by the global teams.
• Take part in global information management initiatives and engage with counterparts to identify good practices for potential adaptation

Capacity building for staff and partners

• In coordination with stakeholders, support learning and training needs of SCI staff and partners in analysis and provide the necessary coaching, mentoring, and trainings
• Build the capacity of IM focal points to deliver improved quality of reporting, information, data, and analysis
• Support or lead capacity building of data clerks, and any program personnel responsible of data collection / data entry on facility and activity level to assure data quality from the first level of the information management
• Provide technical support and guidance to field IM and MEAL teams on data collection and management systems

Engagement with MEAL, Program / Operation and Other Functions

• Respond to data requests of the different functions and support the work of the Sn. Learning Specialist on data analysis and its reporting against learning agenda, PDQ MEAL Officer, and Humanitarian MEAL manager on external reporting
• Lead / or provide support during the development of annual reach calculations, methodologies for duplication calculations based on knowledge and understanding of the historical data
• Support MEAL teams and implementing partner staff in the design, development, roll out, and maintenance of additional data management tools for all sectors, as required and requested
• Work with any other supporting functions such as Finance, Safeguarding, Advocacy Media and Communications, Human Resources, Awards and Supply Chain to provide information management solutions
• Promote innovation and the adoption of best practices in country office related to IM

Data Audits and Quality Assurance

Human error checks and data audit

• Perform a meticulous review of data accuracy by selecting a monthly sample from each quarter, across all sectors. These efforts would cover all information management tools available in the country office.
• Verify the overall number of beneficiaries, distinguishing between children, adults, girls, boys, women, and men
• Investigate discrepancies in the data and identify the source of error for any corrective interventions

MoVs and data quality checks

• Conduct a granular examination of data quality by scanning the IPTT for each grant
• Review activity reports for indicators where MoVs are activity-based, such as PTA meetings, comparing reports from the first, middle, and last meetings to ensure meetings service improvement purposes
• Confirm proper data archiving by ensuring that IPTT and MoVs are stored in corresponding file locations for streamlined retrieval during audits

Community reach analysis

• At year-end, compare the total number of beneficiaries reached across all sectors with the population of the community (for community-based responses) or the population of the camp (for camp-based responses)
• Assess whether the unique beneficiary count exceeds the population limit, prompting investigation into potential displacement movements to or from the location