Research Program Administrator

October 11, 2024

Harvard University

03-Nov-2022

Harvard School of Dental Medicine

60535BR

Job Summary

The Research Program Administrator is a high-level administrator that supports the research of students and faculty through meticulous tracking, coordination, and program management. The incumbent serves as the frontline proponent of HSDM research by coordinating student research, identifying grant opportunities, sharing student and faculty research accomplishments, and organizing successful and well-attended research events. Working collaboratively with internal and external constituents, the Research Support Manager is an integral part of the mission and vision of the School, endeavoring to expand the HSDM research portfolio and elevate the excellence of basic, clinical, and translational research.

Position Description

  • Tracks all research requirements for DMD, MMSc, DMSc, and DMD/PhD students within the School.
  • Maintains detailed records of student and faculty research.
  • Assists first-year students with selecting a research mentor and establishing a research project.
  • Assists students with their applications to the Scholars in Medicine Office through a three-part course, Research in Dental Medicine .
  • Provides general guidance to DMD students related to their research projects, research reports, and troubleshooting issues; works collaboratively with mentors, program directors, and the Office of Dental Education to ensure students remain on track and complete their research requirements.
  • Assists students and junior faculty with IRB/IACUC applications and troubleshooting.
  • Collects, maintains, analyzes, and reports out on HSDM research accomplishments including research grants, paper publications, and research awards received.
  • Identifies grant opportunities and distributes grant announcements to the HSDM Research community.
  • Collaborates with the Office of Grants to identify and update the HSDM Research community on policy changes, as necessary; serves as a point of contact for Office of Grants staff for grant applications and other related matters.
  • Maintains an extensive student research guidebook and separate research guidebooks for various programs.
  • Organizes research events with assistance from the Program Coordinator, including but not limited to the Annual Student Research Day, Giddon Lecture, Goldhaber Research Symposium, HSDM seminars, faculty poster day, scientific advisory board meetings, ground rounds, and chalk talks.
  • Oversees the Office of Research budget; monitors and tracks spending; communicates budgetary updates and concerns to the Associate Dean for Research.
  • Collaborates with constituents from the Forsyth Institute on joint educational and research initiatives.
  • Assists the Associate Dean for Research with developing and implementing a new Research Strategic Plan, emphasizing expanding HSDM’s research portfolio and elevating the excellence of basic, clinical, and translational research.
  • Collaborates with the HSDM Communications team to identify and provide content for HSDM social media accounts, websites, articles, etc.
  • Identifies content for the Office of Research website.
  • Designs, writes, and distributes a bi-monthly research bulletin which includes research highlights and community updates.
  • Represents the Office of Research on the HSDM Committee on Advanced Graduate Education (CAGE).
  • Participates in committees and working groups, as assigned.
  • Contributes to a culture of inclusivity and respect.
  • erforms other related duties as assigned or requested.

    • Basic Qualifications

  • Bachelor’s degree
  • At least 5 years of professional experience in research support, academic program management, or similar work in biomedical research
  • Knowledge of federally-sponsored research processes, procedures, and regulations; strong research skills
  • Strong project management skills with a demonstrated ability to independently manage projects to completion, establish priorities among multiple simultaneous deadlines, and provide timely responses to deadlines and requests
  • Ability to work well independently and as part of a team
  • Proficient computer skills including Microsoft Office Suite, Google Docs, Dropbox, Zoom, and Microsoft Teams
  • Excellent writing and editing skills, including the ability to translate complex scientific concepts into written pieces for a general audience; able to produce compelling, well-written, and error-free work with minimal guidance
  • Experience managing a budget; knowledge of general accounting principles
  • Ability to develop and maintain professional and collaborative relationships with internal and external constituents including faculty, staff, students, guests, and vendors
  • Ability to work occasional evenings and weekends for the purpose of coordinating and/or representing the Office of Research at events
  • Ability to perform the essential functions of the position with or without reasonable accommodation.
  • Ability to successfully pass a comprehensive background check at hire.

    • Additional Qualifications and Skills

  • Master’s degree
  • At least 7 years of professional experience in research support, academic program management, or similar work in biomedical research
  • Experience with computer programs such as Canva and Adobe Creative Cloud

    • Working Conditions

    The primary work location for this position is Boston, MA and some in-person on-campus work will be required.  Any remote work must be performed in a state in which Harvard is registered to do business.  In order to be on Harvard payroll, you must reside in one of the following states – CA (exempt employees only), CT, GA, IL, ME, MD, MA, NH, NJ, NY, RI, VT, VA, WA.  Individual flexible and remote work options for this role will be discussed during the interview process. 

    Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

    Additional Information

    Commitment to Equity, Diversity, Inclusion, and Belonging:   We are dedicated to being a community within which self-respect and mutual respect are understood and practiced, HSDM believes that compassion, fairness, and trust are fundamental values that enable our individual and collective well-being. We recognize the diversity of individuals within the community to be an essential ingredient to an inspiring, vigorous, and exciting culture. And we recognize that ethics and integrity provide the framework for all of our efforts.  HSDM Mission, Vision, and Core Values

    Harvard School of Dental Medicine is not able to provide visa sponsorship or work authorization for this opportunity.

    Harvard University offers an outstanding benefits package including:

    • Time Off: 3 – 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
    • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
    • Retirement: University-funded retirement plan with full vesting after 3 years of service.
    • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
    • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
    • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
    • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

    Job Function

    General Administration

    Location

    USA – MA – Boston

    Job Code

    360058 Admin Offcr/SrIndiv Contrib

    Department

    Office of Research

    Union

    00 – Non Union, Exempt or Temporary

    Pre-Employment Screening

    Education, Identity

    Commitment to Equity, Diversity, Inclusion, and Belonging

    Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

    EEO Statement

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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