Research Grant Specialist II – Department of Neurology

The Cedars-Sinai Department of Neurology is a leader in the treatment of more than 150 complex neurological disorders, and conducts research that brings new hope for patients and caregivers. Ranked among the best in the nation by U.S. News & World Report, our neurosurgeons and neurologists work together with experienced care teams to give you the most effective treatment possible.

We invite you to consider this great opportunity to make a difference in the lives of countless patients by working together in the world of research!

As a team member working with Principal Investigators, Research Coordinators and other research staff, the Research Grant Specialist II will complete and submit federal, industry, and non-federal clinical trial and basic science grant applications and serves as the liaison between department or research groups and sponsored research funds administration, accounting, and finance departments. The incumbent will work with the department Research Manager, Executive Director, Chairperson, and research faculty members to provide deficit resolution on internal and extramural research projects. Specifically, this position creates clinical trial (primary) and basic science budgets and works with research coordinators on post-award management (invoicing, monthly reporting, cost transfers, project closeouts), creates research staffing models, and projections and meets monthly with research programs to review research portfolios.

Additionally, this role generally performs all pre- and post-award administrative functions including, but not limited to, ensuring internal documents are prepared and routed for signature and processing, monitoring grant accounts, tracking all expenses, providing grant and financial reconciliation, and research-related financial reporting. The incumbent ensures compliance with all internal policies and procedures, federal and local agency requirements including the Food and Drug Administration (FDA), and local Institutional Review Board.

Primary Duties and Responsibilities:

•    May contribute content to standard sections of grant applications.
•    Ensures internal documents are prepared and routed for signature and processing.
•    Monitors grant accounts, tracks all expenses, provides grant and financial reconciliation, and research-related financial reporting.
•    Monitors Time & Effort for accurate reporting and performs necessary funding corrections via direct cost transfer requests.
•    Responsible for grant close out.
•    Identifies opportunities for research funding opportunities.
•    Negotiates budgets for clinical trials.
•    May assist with research participant billing.
•    Maintains research practices using Good Clinical Practice (GCP) guidelines.
•    Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
•    Participates in required training and education programs.
•    Works as the liaison between department or research group and sponsored research funds administration, accounting, and finance departments.
•    Ensures compliance with internal policies and procedures, all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.
•    Generally, performs all Pre and Post award administrative functions.

Department-Specific Duties and Responsibilities:

• Critically evaluates research protocols to assess resource needs; assessment includes all research procedures, clinical research staff time, investigator time, and costs from ancillary departments.
• Determines whether research procedures in the protocol are standard-of-care or a research-related costs to correctly classify expenses and works with investigators to obtain accurate budget details.
• Assist with invoicing sponsors, patient research billing, reimbursement to ancillary departments, and payment tracking.
• May submit lab orders through electronic ordering system (PeopleSoft) and tracks orders.
• Provides accurate and timely assistance in editing, writing from verbal and written instructions, formatting, and submitting research grants, reports, and publications following established guidelines.
• Assists leadership on other tasks as assigned.

Educational Requirements:

Bachelor or Arts or Science degree required.

Licenses:

Specialty research certification (Certified Research Administrator) preferred.

Experience:

• Three to five (3-5) years minimum experience in administration of research grants, required.
• Experience working with research groups, the Office of Research Administration, Finance, Purchasing, Academic Administration, highly preferred.
• Experience with clinical trial budgeting and Post-award management.
• Ability to establish and administrate grants and funds administration procedures to include business practices and procedures in fields such as customer/client service, Payroll, Human Resources, Purchasing, Accounting, and Accounts Payable (AP).

Physical Demands:

Able to perform moderate lifting.  Able to sit, stand and walk for prolonged periods of time.  Able to read papers and online documents. Able to operate standard office equipment.  Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.

Working Title:

Research Grant Specialist II – Department of Neurology

Department:

Dept Chair – Neurology

Business Entity:

Academic / Research

Job Category:

,Academic/Research,Academic/Research

Job Specialty:

Contract & Grant Budgeting/Funding

Position Type:

Full-time

Shift Length:

8 hour shift

Shift Type:

Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu) and COVID-19. For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines such as COVID-19 as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy.