Research Advancement Admin Sr

85414BR

Campus: Tempe

Research Advancement Admin Sr

Job Description

The School of Computing and Augmented Intelligence is looking for an individual interested in making a difference in the world, working with faculty who are making globally impactful advances in research and having a career in a profession with various opportunities for growth.  

This position, Research Advancement Administration, Sr., will collaborate with university professors and researchers in preparing and submitting research proposals. Administrative services provided by Research Advancement Professionals will include budget development, drafting agency-specific documents, interpretation of guidelines and policies, interaction with internal departments, institutional research administration and leadership, and coordination and collaboration with federal agencies. This position is essential in helping researchers further advance scientific knowledge that benefits the public. 

The successful candidate must be someone who enjoys being part of a collaborative team environment, demonstrates excellent customer service skills, values continuous improvement, and enjoys complex problem-solving.  

Working at ASU has outstanding benefits which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator .

Job Family

Research Operations

Department Name

Sch Compt & Augmented Intellig

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,900-$66,000 per year; DOE

Close Date

10-November-2022

Essential Duties

Budget and Proposal Management

• Prepares budgets, including complex budgets (task-based budgets) and/or sponsor-specific budget forms. Including cost share. 
• Reviews funding announcements and provides guidance on eligibility and sponsor requirements 
• Assists and completes other sponsor-required forms and reviews for compliance (current and pending support, biosketches) 
• Contacts sponsors for additional clarification of application guidelines 
• Reviews proposals against guidelines before sending them to the Office of Research and Sponsored Project Administration
• Provides guidance and counsel during proposal development, pre-submission administrative review, document management, and uploading of grant and contract proposals to federal, state, and private funding agencies 
• Independently interprets, verifies, and assesses to ensure ongoing compliance with all applicable regulatory and financial compliance requirements. Stays current on compliance regulations in all areas of research administration
• Submits applications to the Office of Research and Sponsored Project Administration for review, signature, and transmittal to sponsor 
• Assists sub-recipients with questions related to completing sub-recipient forms 
• Completes administrative information according to sponsor guidelines 
• Completes and routes all internal forms using the information provided by the investigator
• Assists with post-submission action items requested by the sponsor such as just-in-time requests, revised budgets, the scope of work, additional certifications, etc. 

Administrative

• Requires strong organization and communication skills and customer service focus.
• Develop a training program and identify and implement training needs across units.
• Allocate workload assignments to the team and collaborate with team members to ensure coverage of proposals. 
• Assists Assistant Director with special projects implemented by the School Director, such as workshops and/or training 

Minimum Qualifications

Bachelor’s degree in a related field. Five years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

• Experience in taking initiative, diplomatic, proactive, effectively manages stressful situations
• Experience in work that requires organization, time management, and detail-oriented
• Experience in multi-tasking and meeting deadlines effectively
• Evidence of effective communication skills
• Experience in analytical skills
• Experience in Excel and web-based tools
• Evidence of leadership, team coordination, and performance building  
• Demonstrated knowledge of policies and regulations pertaining to proposal, grants, and contracts administration
• Demonstrated knowledge of budgetary principles, practices, and procedures
• Experience in managing large international collaborations and complex multi-sub award proposals

Working Environment

Activities are primarily performed in a regular, climate-controlled office setting subject to an extended period of sitting.  Visual acuity and manual dexterity associated with daily use of a desktop computer, bending, stooping, reaching, and lifting to 20 pounds.  Ability to clearly communicate to perform essential duties.  Ability to work both independently and within a complex structured team.  Normally receives no instructions on routine work and general instructions on new assignments with a review of completed tasks.  Exercises judgment within generally defined practices & policies in selecting methods & techniques for obtaining solutions.

Department Statement

The School of Computing and Augmented Intelligence (SCAI) is one of six schools with the Ira A. Fulton Schools of Engineering with locations on the Tempe and Polytechnic Campus’ plus an online presence.  SCAI has a nationally recognized faculty that conducts research, instructs and mentors students, and provides service to the profession and the community.  Our degree programs are widely recognized and offer opportunities for students to participate in research.  Our research impact encompasses “Computing data into information – secure and affordable, anytime, anywhere”.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Cover Letter

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.