Research Administrator III – Dept of Surgery

Research Administrator III – Dept. of Surgery

PRE-AWARD

Responsible for receipt and/or development of highly complex grant and contract proposals for assigned faculty in the Department of Surgery. Reviews and interprets agency guidelines prior to proposal preparation. Includes but not limited to Federal funding agencies, Private Foundations and University internal opportunities. Interprets the guidelines and notifies the Investigator of any potential conflicts with University guidelines or rules and regulations that require special attention.

Provide technical assistance to the Principal Investigators’ during the grant/contract application process. This assistance includes but is not limited to coordination of deadlines and application forms, assistance in the preparation of budgets by computing appropriate salary and fringe, University tuition rates, subcontract costs and indirect cost rates, preparation and coordination of subcontract agreement documents, and all other administrative specifications.

POST AWARD

Upon grant/contract award, coordinate with Division of Sponsored Research the establishment of subprojects and subcontracts as applicable. Ensure award is setup in PeopleSoft accurately and that a Combination Code has been established. Complete initial effort commitment forms to ensure monitoring mechanisms to ensure commitments and cost-sharing are tracked as per agency, university and federal regulations

Process/update payroll distributions in PeopleSoft as per the budget and/or PI request. Identify any changes effecting departmental/college resources and work with divisional and department administrators as necessary to facilitate distribution updates. Process cost transfers as necessary and ensure they have been executed correctly. Update Effort commitment as appropriate each semester and assist department Research Coordinator with Effort certifications each semester. Prepare CAS exception documents and submit for approval as applicable.

T32 Management including but not limited to setting up award each year, processing appointments and terminations in xTrain, coordinating with trainees creation of eracommons and ORCID iD accounts, completion of payback agreements, setting up and assisting with payment for post-doc health insurance, reviewing and tracking all expenses for each trainee, and working with C&G to close out each budget year.

Review, track, and manage grant/contract related expenditures, reconciling monthly to ensure accuracy and compliance with agency and University regulations. Responsible for reviewing/approving vendor invoices, P-Card charges, and purchase orders within PeopleSoft for project activities. Utilize PeopleSoft to ensure all expense transactions are allowable and are under the appropriate expense category (ie travel, tuition, lab supplies, office supplies), monitor subcontract invoicing & payments, ensure correct IDC rate is being charged, ensure all personnel are correctly distributed. Process Journal Entries as necessary and ensure they have been processed correctly. Monitor budget projections on all grants and process budget transfers between categories when necessary, allowable and per PI request. Anticipate shortfalls/surpluses and notify Investigators when there are potential issues

Submit monthly reports to Principle Investigators and review payroll, travel, tuition, pcard and voucher transactions. Research errant charges both salary and non-salary on the accounts.

IRB/IACUC Coordination

IRB/IACUC regulatory support for Program Principal Investigators:  Works closely with the Program Research Nurse Supervisor and assist with local and central IRB packets.  Maintains a record and monitors expiration dates for all center protocols, tracks upcoming deadlines and ensures protocol extensions are communicated to the DSP/C&G to ensure spending compliance.  In conjunction with PI, oversees site monitoring, auditing and inspection visits. Coordinates close-out review of regulatory binders and long-term archiving of records. Coordinates electronic storage.  Assists with IACUC protocols, forms and applications.
Other duties as assigned.

$70,000 – $80,000

A bachelor’s degree in an appropriate area of specialization and three years of experience or an equivalent combination of education and experience.

Minimum of three years’ prior experience in research administration in a sponsored programs office or academic department, with a demonstrated depth of competence across a wide range of Research Administration responsibilities. 

In order to be considered, you must upload your cover letter and resume.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

This is a time limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.