Research Administrator II – Hybrid/Remote – 120023

This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health Staff Only.

UCSD Layoff from Career Appointment: Apply by 11/17/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/21/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at Hillcrest and remote.

UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under direct supervision of the HNRP-CMCR Center Manager, incumbent will work as a Fund Manager responsible for fiscal management and administration of sponsored project research awards totaling approximately 6 million at the HIV Neurobehavioral Research Program (HNRP) – Center for Medicinal Cannabis Research (CMCR) in the Department of Psychiatry. Duties include, but are not limited to, comprehensive pre- and post-award administration of federal, state and private agency contracts and grants, and consortium agreements.

The incumbent will work with project directors to develop budgets and calculate overhead costs, ensuring that budgets are accurate and well justified and that NIH biographical sketches and other supporting documentation are complete for competing and noncompeting applications. The incumbent must have awareness and understand the importance of maintaining confidentiality for HIV-infected and cannabis research participants.

• Six years of related experience, education/training, OR a Bachelor’s degree in related area plus two years of related experience/training.

• Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

• Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to manage a high volume of transactions.

• Ability to perform moderately complex financial analysis and customized reporting.

• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.

• Maintains current knowledge of compliance regulations in all areas of research administration.

• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

• Proven understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

• Proven understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Proven ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented.

• Proven ability to perform routine financial analysis and reporting.

• Demonstrated experience working with computer and information management systems.

• Demonstrated organization and communication skills and customer service focus.

• Proven ability to process research proposals, awards and transactions related to contract and grant management and to maintain contract and grant records in compliance with institutional and research sponsor policies.

• Demonstrated skill in providing comprehensive financial management of extramural funds, including awards with domestic and/or foreign consortium agreements.

• Proven ability to prepare cost transfer and journals based on UC policies and timelines.

• Proven ability to coordinate and administer sponsored project research awards at the HIV Neurobehavioral Research Program.

• Demonstrated experience in effectively using financial management tools including Excel, UCPath, ORACLE Financial Cloud, RSCore, and Blink systems for administration of awards.

• Demonstrated experience independently analyzes expenses, develops cost projections, and oversees financial tracking and control.

• Proven ability to analyze and verify appropriateness of charges, corrects any discrepancies, and advises support staff of any errors or problems.

• Demonstrated experience to prepare complex budgets for grant proposals, and coordinate with Principal Investigators and Contracts and Grants regarding agency requirements, regulations and special requests.

• Employment is subject to a criminal background check.

• Must be able to work occasional overtime to meet agency deadlines, as needed.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational – or “bench-to-bedside” – research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

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UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

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