Research Administrator

McGill University

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Position Summary:

Under the direction of the Associate Dean, Research and Innovation and working closely with the Office of Sponsored Research, the Research Administrator will be responsible to provide professional expertise and advice to the research community on a variety of activities relating to granting agencies and related procedures and guidelines for competitions and calls for proposals. The incumbent will support the delivery of research administration services and will participate in the development and improvement of internal processes and controls, with the goal of enhancing services to the research community. The Research Administrator will act as subject matter expert on various funding opportunities and will – in collaboration with the Associate Dean Research – advise the Faculty’s research community on how to maximize success rates with provincial, federal and international granting agencies.
Primary Responsibilities:

·         In research initiatives, the incumbent will facilitate and propel the success of researchers’ funding through initiatives linked to foundations and organizations not necessarily associated with granting agencies.

·         In research networking, the incumbent will enhance the presence of the Faculty researchers locally, nationally, and internationally, facilitating and supporting the creation of new teams of researchers while assuring their funding success through collaborative grants;

·         In research grants, the incumbent will propel the success for grant applications by the researchers within the Faculty of Education;

·         Facilitate and promote the Faculty of Education’s research activities, thereby furthering its reputation as a research Faculty. Support the delivery of research administration and help develop procedures to enhance research operations;

·         Provide input, feedback and support on external funding programs, grants, and related issues. Monitor and match funding opportunities for graduate studies and research activities. Prepare faculty submissions for prizes and awards. Organize visibility efforts in the area of research;

·         Act as the main contact for Faculty Researchers. Provide up-to-date information for web-based dissemination. Maintain statistics on research funding and manage communications and reporting to funding agencies and other constituencies. Organize seminars and workshops on grant applications and efficient administration of research funds;

·         Ensure continuous support to individuals in the delivery of services by keeping up to date on faculty’s research activities and programs. Confirming priorities and timeframes and organizing work accordingly;

·         Administer, compile and monitor contracts, proposals by reviewing and processing applications, as well as proposal-related internal forms and ensuring that they are complete. Perform follow-ups as needed;

·         Research and keep up to date on funding programs and review processes. Develop, monitor and update specialized databases;

·         Disseminate information to the research community on new programs, changes to programs, submission procedures, deadlines, update on regulatory changes, etc;

·         Provide information and advice to researchers on the preparation of research grant applications;

·         Act as liaison with researchers and granting agencies or sponsors.

Perform other duties as required

Other Qualifying Skills and/or Abilities

Background in funding agency or equivalent environment, preferably within a university environment, is an asset. Very strong attention to detail and demonstrated ability to interpret and understand complex funding agency rules, policies and deadlines. Excellent customer service skills. Ability to prioritize tasks, meet deadlines and manage projects simultaneously. Ability to work independently as well as in a team environment. Proven ability to work and achieve objectives within a complex policy and procedure framework. Excellent knowledge of the Microsoft Suite (PowerPoint, Word, Excel) and online meeting software.

McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Hourly Salary:

(MUNACA Level H) $33.05 – $40.97

Hours per Week:

33.75 (Full time)


Associate Professor

Position End Date (If applicable):

Deadline to Apply:


McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .

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