RESEARCH ADMINISTRATION MANAGER – PEDIATRICS

The Department of Pediatrics is seeking a Multi-Functional Research Administration Manager to join our friendly, supportive, and dynamic team and provide grants administration leadership and support to faculty, researchers and trainee investigators in the Department. This position will supervise a team of four staff members, and will provide leadership and support with a primary focus on proposal development through award setup for Department of Pediatrics (DOP) investigators and staff.
Responsibilities include working with principal investigators and research staff to develop non-technical proposal documents, ensuring compliance with sponsor, state, and university requirements particularly in regard to budget development and accuracy, facilitating the proposal review, routing and submission process, completing JIT requirements, and working closely with both pre and post award staff to ensure efficient and compliant management of awards. This position will also have the opportunity to develop workflows and processes to streamline and improve support for DOP research, with a focus on providing exceptional customer service and compliance with university policies, procedures, and regulations. Your work will directly support our exciting research in a culture where people and ideas thrive!
SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

• 10% Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
• 15% Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
• 25% May supervise the day-to-day activities of research administration staff
• 10% Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders
• 25% Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• 5% Executes activities related to financial compliance, audit, or reporting on behalf of a unit
• 5% Provides training to faculty, staff, and/or administrators within the unit regarding policy, procedure, and/or execution of sponsored project administration
• 5% May have authority to submit proposals, agreements, or invoices to a sponsor on behalf of the principal investigator or project director

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Preferred
Bachelor’s Degree

Required
– 2 years of experience working in research administration in a higher education environment, including coordinating/developing budgets & proposals for submission
– Effective oral and written communication skills, independent problem solving and analytical skills, attention to detail and organization, and an outgoing and energetic service-oriented approach
Preferred
– Experience in UW-Madison Research Administration
– Experience supervising, leading, and/or training others
– Ability to work effectively with faculty, staff, university administrators and funding agency representatives is critical.
– Ability to manage multiple projects, think critically, and effectively train and mentor others
– Experience with proposal preparation for a variety of sponsors including federal (NIH, DOD), nonprofit, state, and industry

Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Ongoing/Renewable

Minimum $82,000 ANNUAL (12 months)
Depending on Qualifications
Actual pay will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/ ).

To apply for this position, please click on the “Apply Now” button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications relevant to the position. You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.

Kelsey Scholtens
kscholtens@pediatrics.wisc.edu
608-262-0006
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Multi-fun Res Admin Mgr(SC016)

A536700-MEDICAL SCHOOL/PEDIATRICS/PEDIATRICS

Academic Staff-Renewable

270178-AS