Reporting & Compliance Manager, Purchasing (UT System)

Reporting & Compliance Manager, Purchasing (UT System) – 22000002H6

Description

 

Reporting & Compliance Manager, Purchasing (UT System)
Market Range 12

About the UT System

The University of Tennessee is comprised of campuses at Knoxville, Chattanooga, Martin, and Pulaski; the Health Science Center at Memphis; the Space Institute at Tullahoma; and the statewide Institute of Agriculture and Institute for Public Service.

The UT System has a presence in each of Tennessee’s 95 counties. Through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations, and citizens statewide.

The University of Tennessee System, through its multiple campuses and institutes, serves the people of Tennessee and beyond through the discovery, communication, and application of knowledge. The System is committed to providing undergraduate, graduate, and professional education programs in a diverse learning environment that prepares students to be leaders in a global society. The UT System’s delivery of education, discovery, outreach, and public service contributes to the economic, social, and environmental well-being of all Tennesseans.

The Opportunity

This position would support the Director and Associate Director with compliance, reporting, managing the office’s contract and purchasing templates and checklists, and reviewing complex contracts (exclusive contracts and contracts that resulted from the bid process).

Position responsibilities include, but are not limited to the following:

Conduct regular audits of buyers’ and contract specialists’ work to make sure the purchase orders and contracts are complying with the office’s checklists. Manage monthly KPIs (key performance indicators) and report those KPIs to the Director.

Mange and update the purchasing and contract templates and revise as necessary based on university policy and state statutes.

Manage and revise the purchasing and contract checklists as necessary to make sure they reflect the most current university policies and state statute requirements

Review RFP and RFQ-S drafts prior to publication to ensure all requirements are included and articulated clearly.

Reporting:

Quarterly Fiscal Review reporting for the Tennessee General Assemble

Monthly procurement data reporting

Quarterly TSSBA (Tennessee State School Bond Authority) reporting

Contract Review:

Review contracts that contain exclusivity clauses

Manage the exclusive contracts database and send it out quarterly to key stakeholders

Review contracts that result from the bid process (buyer-entered contracts)

The Reporting & Compliance Manager

will support a culture of engagement and belonging by treating others with dignity and respect at all times, and by exhibiting conduct that reflects a commitment to diversity, equity, and inclusion. The successful candidate is expected to contribute in measurable ways to the systemwide mission and fully embrace the systemwide Be One UT Values.

 

Qualifications

 

Key Areas of Responsibility

Required Education & Qualifications:
The successful candidate will possess a bachelor’s degree and 5 years of experience reviewing complex contracts for a higher education institution with 3 years of experience in higher education procurement working on complex bids (requests for proposals).  The successful candidate will have knowledge in contract drafting, best practices of technical writing and procurement/purchasing.  The candidate will need intermediate to advanced MS Word and Excel skills, general public speaking skills and intermediate computer/technology skills.    Additionally, the candidate will interact with a diverse population in a professional manner; make ethical decisions; interpret laws and policies; and make critical decisions quickly and accurately.

Preferred Qualifications

• The preferred candidate will have a Master’s Degree in Law, English (technical writing) or Business
• Five or more years of experience in a professional, high-pressure and fast past environment
• Experience in project management and Lean Six Sigma
• Have data analysis skills

Application Process
For full consideration applications should be accompanied by a letter of interest, resume and three references. Review of applications will begin immediately.      

Compensation for the position will be competitive and commensurate with qualifications and experience within the market range. 

The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more. Additionally, Tennessee residents do not pay a state income tax. For more information on the University of Tennessee’s benefits, visit https://hr.tennessee.edu/benefits/

 

Job
  Other Professional 
Primary Location
  US-Tennessee-knoxville 
Organization
  Purchasing 
Schedule
  Full-time 
Campus/Institute  University Administration 
Job Posting
  Oct 31, 2022, 11:39:53 AM