Recruitment Events Assistant

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Marketing & Communications Department
Location: University House
Salary:

£22,369 to £24,313
per annum
Permanent
Posted On:  Monday 07 November 2022
Closing Date:  Sunday 27 November 2022
Interview Date: 
Thursday 08 December 2022
Reference:  112022-650

This is an exciting role within our Marketing and Communication Department to support with organising both in-person and hybrid recruitment events such as Open Days and Applicant Taster Days.

We are looking for someone with a background in events who is passionate, detail orientated and organised to slot into our innovative and forward-thinking team.  

You will be responsible for contributing towards the planning and delivery of large-scale recruitment events which will welcome thousands of prospective students to BCU.  

You will manage elements of the planning stages of events and be available to support the event on the day. It is therefore essential that you are well organised, have good time-management skills and remain calm in high-pressure situations.

The role:

• Support the planning and delivery of the University’s corporate recruitment events – Open Days, Applicant Taster Days, campus tours and Postgraduate events, including liaising with faculties, departments and external organisations as necessary.
• Stakeholder liaison with both internal and external suppliers.
• Providing general support to the wider Recruitment Events team both in the lead-up and on the day of events.

• Support the Recruitment Events Manager and Officers to ensure that multiple, often large scale, activities and events are able to run simultaneously, prioritising appropriately, and managing workload.
• Helping to ensure the necessary staffing levels of Student Ambassadors for events organised.
• Aid the Recruitment Events Officers to plan and carry out the training and supervising of Student Ambassadors in advance of and during events.
• Working with Faculty staff to ensure that all delivered material is of a consistently high standard.
• Assist in ensuring the effective delivery of virtual and hybrid events, including for International audiences.
• Assist in ensuring the effective delivery of reputation building activities
• Ensure that appropriate risk management processes are operational within own areas of responsibility.
• Assist and support the wide range of activities undertaken within the Department in support of student recruitment, including open days, applicant visit days, business/community events, Clearing and the production of marketing collateral.

Organisation 

Organisation skills and being able to manage multiple tasks to a deadline is essential.  

Managing people and resources  

Supervise and brief Student Ambassadors at events, along with supporting the wider Marketing and Communications team who will be working at these events.  

Communication 

Communicate complex information to a wide variety of audiences in order to influence. This can vary from internal colleagues who will be supporting with the event to external suppliers providing a service. 

Teamwork and collaborative working 

Teamwork will be essential to ensure all of areas the planning stages for each event are covered. 

There needs to be support provided to colleagues where necessary and valuable relationships maintained across the University. 

Initiative, problem solving and decision making 

Experience of thinking on your feet and making quick, concise decisions is essential.  

Background 

A background of working in the events sector or FE/ HE is desirable.  

H&S 

A background of working with Risk Assessments and Method statements in desirable. 

In return we offer a generous pension and annual leave provision. We also operate a hybrid working model that allows staff to combine on-site and remote working where appropriate, dependent on work duties. We also provide access to excellent facilities on campus, including supportive family friendly policies.

Further details:

Please be aware that this position will require an Enhanced DBS disclosure, please contact HR on 0121 331 6693 for a confidential self-disclosure form should you wish to declare anything in advance.

BCU Values underpin how we work in achieving the ambitions set out in our Strategy and Priorities, and are the principles that unite the way we work together and for our students.

The University is committed to internationalism and diversity and welcomes applications from all countries, faiths and backgrounds.

It is each individual successful applicants responsibility to ensure that they have permission to work in the UK. Some applicants may require sponsorship from the University and a visa from UKVI to take up the role if successful. More information on this can be found here: https://www.gov.uk/check-uk-visa

Some roles are not capable of sponsorship because they do not meet the UKVI criteria relating to skill and salary level. If you are unsure as to whether you would require sponsorship if successful, or whether the role is capable of sponsorship, please contact us: RTinbox@bcu.ac.uk

Please note on occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. If this does happen, we will contact all candidates via email who have started but not yet completed their application, giving 48 hours’ notice.  We would therefore advise that you submit your completed application as soon as possible.

At Birmingham City University we are proud to be an equal opportunities employer.  All staff are expected to understand and enact the University’s commitment to ensuring equality, diversity and inclusion in our employment practice and in all that we do . This commitment is enshrined in our Core Values and is detailed in our Equality, Diversity and Inclusion in Employment Policy. The University values and celebrates the diversity of our staff and students; we welcome people from the many  different backgrounds and life experiences that reflect the students and the citizens we serve.  We are committed to equality of opportunity for all staff and actively encourage unique contributions, in particular from under-represented groups in respect of age, disability, sex, gender or gender identity, ethnicity, race, religion or belief, sexual orientation or transgender status

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