RARE Program Assistant

Apply now Job no:530333
Work type:Classified Staff
Location:Eugene, OR
Categories:Administrative/Office Support, Planning/Project Management

Department: Institute for Policy Research and Engagement
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.43 – $26.00 per hour
FTE: 1.0

Review of Applications Begins

Position closes October 16, 2022

Special Instructions to Applicants

A complete application must include the following:
1. A cover letter summarizing your interest and how you meet or exceed the requirements of the position.
2. Current resume.
3. Names and contact information for three professional references, one of which is current or, if not currently working, a most recent supervisor.

Department Summary

The Institute for Policy Research and Engagement (IPRE) is an interdisciplinary organization that assists Oregon communities by providing planning and technical assistance to help solve local issues and improve the quality of life for Oregon residents. The role of IPRE is to link the skills, expertise, and innovation of secondary and higher education with the economic development and environmental needs of communities and regions in the State of Oregon thereby providing service to Oregon and learning to the students and AmeriCorps members involved. Resource Assistance for Rural Environments (RARE) is one of the programs under the IPRE umbrella.

The mission of RARE AmeriCorps Program is to increase the capacity of rural communities to improve their economic, social, and environmental conditions through the assistance of trained graduate-level members who live and work in communities for 11 months. Our fast-pace and energetic team of RARE staff work together closely to recruit, place and train the next generation of change-makers in rural communities across the state of Oregon to take on meaningful and catalytic place-based projects, all with the focus of increasing the vitality and vibrancy of communities we serve. We seek to place qualified members who each provide 1700 hours of service to rural Oregon communities in the fields of community and economic development, environmental and sustainability planning and food systems while gaining community building and leadership skills.

Position Summary

The RARE Program Assistant provides critical support to the RARE team with the day-to-day coordination of programmatic logistics. We are seeking a highly organized and communicative Program Assistant to be involved in all aspects of program delivery within the following general categories: program and office administration, outreach and recruitment support, event planning, training logistics, travel administration and compliance. This position coordinates with all members of the RARE team in implementing and maintaining policies and procedures that are in alignment with AmeriCorps regulations and RARE’s programmatic mission.

This position will have regular contact via telephone, email, or in person with current RARE members, supervisors, and UO offices including Payroll, Purchasing and Contracting, and Printing and Mailing Services. Typical responsibilities will include completion of member service contracts and hiring documents; coordination of onboarding and enrollment processes for new members; tracking participant hours in on-line portal; event planning for our five annual training events, facilitating the travel reimbursement process; and providing monthly status reports to the Program Director.

This position reports directly to the RARE Program Director who will review the work of this employee on an on-going basis by means of informal conversation and conference, discussion of situations as they arise and review of reports. The RARE Program Director will conduct annual reviews for formal performance appraisal.

Additional expectations of the position:
• Occasional overnight travel for member and employee training (about 3-7 nights per year) may be required. Because of workload during late spring, summer and early fall, vacations during this time may be limited.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; lead work responsibility or coordination of office procedures.

Professional Competencies

• Familiarity with or Microsoft Office or similar (Word, Excel, Access, and PowerPoint) and Internet applications.
• Ability to gather, compile, track and analyze data and provide written reports on information.
• Ability to organize and track multiple tasks and projects.
• Excellent oral and written communication skills and ability to communicate effectively with individuals from diverse backgrounds and cultures.
• Ability to anticipate operational needs and work accurately on multiple projects simultaneously with frequent interruptions.

Preferred Qualifications

• Understanding and/or experience with national service programs (such as AmeriCorps) is desired.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process .

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .

Advertised:Sep 28, 2022 Pacific Daylight Time
Applications close:Oct 16, 2022 Pacific Daylight Time