Proposal Specialist

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• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

We are searching for a Proposal Specialist to join our Business Services Office at the Applied Research Laboratory (ARL) at Penn State University.  ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC). 

You will:

• Analyze, review, prepare, and process proposals and budgets; including, but not limited to, firm fixed price, cost plus fixed fee, and time and materials  to various federal agencies and industrial sponsors

• Provide improvements in reviewing, analyzing, and processing proposal requirements

• Assist your supervisor in maintaining the Proposal Office web site

• Contribute ideas to functional development and implementation of automated electronic web-based proposal processes; including system requirement development and system testing

• Assist with the coordination of individual proposal and proposal system audits with DCAA

This position can be filled as a level 2 or 3, depending on your education and experience. Typical requirements include a Bachelor’s degree or higher in Business Administration or related discipline, plus two years of related experience, or an equivalent combination of education and experience for a level 2. Additional experience and/or education are required for higher level positions.

Required skills/experience areas include:

• Past success managing multiple projects and tasks with strict deadlines

• Ability to work with a variety of faculty members and Sponsors simultaneously

• Success in reviewing and understanding formal Request For Quotations (RFQs, RFPs, RFIs, etc.) and Sponsor requirements

• Ability to create, update, and monitor budgets in various financial systems

Preferred skills/experience areas include:

• Penn State financial policies, procedures, and systems (SIMBA, SAP (Concur), and SIMS

• Microsoft Office (Word, Excel, and Outlook)

• Past success in providing ideas in written form for clear comprehension to an audience

• Ability to express yourself and ideas successfully to others in order to provide understanding

• Active government security clearance

Depending on your preference, the working location can be fully-remote, hybrid on-site/work from home, OR fully on-site, located in State College, PA.

ARL at Penn State is an integral part of one of the leading research universities in the nation and serves as a University center of excellence in defense science, systems, and technologies with a focus in naval missions and related areas.

You will be subject to a government security investigation, and you must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen. 

ARL is committed to diversity, equity, and inclusion; we believe this is central to our success as a Department of Defense designated University Affiliated Research Center (UARC).  We are at our best when we draw on the talents of all parts of society, and our greatest accomplishments are achieved when diverse perspectives are part of our workforce.

FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu .

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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