Proposal and Award Generalist 3 (Pre-Award)

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Engineering, Office of Engineering Research Administration (OERA) is seeking multiple dynamic, hardworking, skilled professionals for the positions of the Proposal and Award Generalist for its pre-award team.

 Responsibilities will include, but are not limited to:

• Assisting in the administration of policies and procedures concerning the preparation and development of proposals and contracts for funding sponsored programs.

• Reviewing, analyzing, and processing proposals, contracts, and grants from various federal, state, local agencies and private corporations and foundations.

• Advising faculty and staff in interpreting and adhering to sponsor and University guidelines and regulations.

• Preparing budgets for proposals and maintaining contract records and reports for sponsored projects.

• Assisting in advising and consulting with faculty and staff, Department Heads, Deans and administrative offices on proposal preparation and contract commitments.

• Serving as liaison with sponsors and other University offices on behalf of faculty and staff.

• Providing back up assistance in all aspects of post-award administration: compliance, reports, invoices, creating new accounts, revised budgets, account transfers, no-cost extension requests, monitoring deadlines, resolving problems.

• Assisting in modifying procedures to meet changing regulations and University policies.

Typically requires a Bachelor’s Degree or higher plus two years of related experience, or an equivalent combination of education and experience. Experience with electronic proposal submission sites, Excel, Word, SIMS Budgets, and SIMBA is preferred. Must be able to thrive in a fast-paced, deadline-driven environment.

The College of Engineering is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Covid-19 Vaccination or Testing Requirements

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.

Affirmative Action

Penn State Policies

Copyright Information

Hotlines

University Park, PA