Project Support Officer

Job no: 0057463
Location: Parkville
Role type: Full time; Fixed-term until 31 December 2023
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Department of Infectious Diseases
Salary: UOM 5 – $76,886 – $88,312 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About – Department of Infectious Diseases

https://medicine.unimelb.edu.au/school-structure/infectious-diseases

The Department of Infectious Diseases is a recently established department of the Melbourne Medical School, Faculty of Medicine, Dentistry and Health Sciences that is based at The Peter Doherty Institute for Infection and Immunity (Doherty Institute). Research within the department encompasses infectious diseases including antimicrobial resistance and healthcare associated infections, malaria, HIV, tuberculosis, influenza, viral hepatitis, sexually-transmitted infections, skin pathogens and emerging infectious diseases such as COVID-19. Our researchers come from diverse backgrounds, including discovery research and basic scientists, clinician researchers, epidemiologists, public health physicians and microbiologists

About the Role
The Project Support Officer will support Prof Deborah Williamson’s research portfolio through general lab administration and research project management relating to clinical and public health microbiology, genomics and novel diagnostics applied to sexually transmitted infections (STIs). The successful applicant will undertake a range of tasks including meeting support for internal and external committees and projects, project coordination support for key national multi-partner grants, processing of financial transactions, as well liaising with diverse organisations, funding bodies and multi-disciplinary professionals to support the programs of work.

Responsibilities include:

• Under direction, plan and carry out appropriate project management functions including coordination of meetings, assistance with processes and systems for reporting to support research and knowledge translation.
• Provide project coordination and administrative support for research programmes relating to clinical and public health microbiology, genomics, novel diagnostics and sexually transmitted infections; including management of project work plans, development of ethics approvals, budgeting, monitoring of progress and milestones, and contribution to reporting.
• Assistance with financial management of research projects, including budgeting and reporting, submitting invoices for payment and agreements where required for review.
• Build strong relationships with research and service staff and a develop a sound understanding of the research focus and activity of these research programs.

About You
You will be highly organised, communicate effectively with a diverse group of individuals, and set priorities to assist in completion and reporting of activities and budgets to external deadlines. With support and guidance from other research and service staff, you will be expected to be self-directed and adaptable in management of their work, manage competing demands, prioritise tasks effectively, ensure attention to detail and communicate with stakeholders in a professional manner.

You will also have:

• Completion of an undergraduate degree or an equivalent combination of relevant experience and/or education/training.
• Previous experience in a broad range of administrative duties including coordinating projects and providing committee support such as drafting agendas, minutes and facilitating the follow up of action items.
• Demonstrated organisational and planning skills to manage multiple projects or activities concurrently (research projects looked upon favourable), including management of project meetings, develop clear project plans and timelines, communicate effectively with stakeholders, and monitor project progress.
• Strong interpersonal and communication skills with the ability to be professional and relate effectively with a range of people across all levels of the organisation.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!

If you feel this role is right for you, please submit your application including a brief cover letter, your resume and your responses against the selection criteria^ (found in the Position Description) for the role.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact  us at hr-talent@unimelb.edu.au .

Position Description