| Summary |
Construction management and administration of Tenant Improvement, repurposing, and remodel projects, including contract preparation, on-site coordination, and quality control. Coordinates space utilization responsibilities with the Project Coordinator – Interiors and Furnishings. Supervises vendors, consultants, and contractors, as may be required. |
| Essential Duties and Responsibilities |
Maintain, field verify, and report on space data, occupancy database, and drawings for accountability of all occupied and available space.
Facilitate regular project activities; scopes of work, schedules, project plans, meetings/communication with Internal customers such as IT, HR, and Security; external vendors, and as needed with mechanical, electrical, and furniture contractors or on-site staff to successfully complete a project.
Initiate, develop and execute programming, project plans, documentation, PO/invoices, budgets, design coordination, scheduling, reporting, and coordinate details for all aspects of each project from inception to project closeout.
Perform FF&E research and create documentation for RFPs.
Oversee and manage vendor facility-related drawings, documentation, and databases.
Perform field verifications – including walkthroughs for architectural drawing updates and employee location verifications as needed during the project(s).
Create reference plans/documents, space measurements, and take-offs to support various aspects of a project or the facility.
Develop and implement approved standards and processes.
Provide Administration with feedback and solutions regarding process improvement.
Review projects, space situations, and space-related data.
Maintain, organize and archive all project-related documents.
Participate in the University’s Space Committee, providing data for space-related decisions.
Must possess a valid California Driver’s License.
|
| Supervisory Responsibilities |
Directly supervises employees. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing and training employees: planning, assigning, and directing work; appraising performance; disciplining employees; addressing complaints and resolving problems. |
| Other Knowledge Skills and Abilities |
- Skill in the use of personal computers and related software applications.
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
- A thorough knowledge of Business English and arithmetic; general office methods, procedures, and practices.
- Ability to plan, develop, and coordinate multiple projects.
- Ability to read and write at a level appropriate to the position’s duties.
- Ability to use independent judgment and to manage and impart confidential information.
- Ability to gather data, compile information, and prepare reports.
- Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
- Ability to supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
- Strong organizational skills and detailed oriented.
- Ability to maintain confidentiality.
- Excellent telephone courtesy knowledge and experience.
- Ability to coordinate and organize meetings and/or special events.
- Knowledge of finance, accounting, budgeting, and cost control procedures.
- Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
- Ability to create, compose, and edit written materials.
- Ability to resolve customer complaints and concerns.
- Ability to investigate and analyze information and draw conclusions.
|
| Education and/or Experience |
Bachelor’s degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. |
