Project Coordinator

University of Melbourne

Job no: 0060471
Location: Parkville
Role type: Full-time; Continuing
Faculty: Engineering and Information Technology
Salary: UOM 6 – $92,749 – $100,397 p.a. plus 17% super

  • Join the Engagement and Partnerships team and contribute to the Faculty’s initiatives that grow our engagement, reputation, and impact.
  • An exciting opportunity to be at the forefront of driving collaboration and engagement between the Faculty and diverse stakeholders
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role

The Projects Coordinator at the Faculty of Engineering and Information Technology (FEIT) plays a pivotal role in collaborating with internal and external stakeholders to implement operational plans, support sustainability and diversity strategies, coordinate events, and provide administrative support for a wide variety of programs that seek to grow our engagement, reputation, and impact.

Reporting to the Manager, Engagement and Partnerships, the Projects Coordinator is a key member of the Engagement and Partnership team, contributing to event delivery, project activity, preparation of communication materials, secretariat support for faculty-level committees, and assisting in report preparation when necessary.

Furthermore, the position includes key responsibilities such as delivering the Faculty’s sustainability strategy in collaboration with the Associate Dean, Sustainability, and coordinating events and activities aligned with the strategic priority of supporting diversity and inclusion, working alongside the Associate Dean, Diversity and Inclusion.

Your responsibilities will include:

  • Coordinate project administration and prepare project documentation, including project plans, schedules, work implementation plans and timeframes, communications, evaluation, and identification of key responsibilities and milestones
  • Develop, implement, evaluate and report on proactive strategies that support our strategic ambitions
  • Implement a range of initiatives to support stakeholder engagement

Who We Are Looking For

To be successful in this role, you must be a dynamic professional with strong organisational and administrative skills. You should have experience in collaborative stakeholder engagement, project coordination, and event management. You will also possess excellent communication abilities to support the implementation of operational plans and contribute to the delivery of key initiatives within the faculty. Furthermore, you should be proactive, detail-oriented, and adept at working within a team, showcasing adaptability in a multifaceted role that involves supporting various activities and programs.

You will also have:

  • Completion of an undergraduate tertiary qualification or an equivalent combination of relevant experience and/or education/training.
  • Strong demonstrated committee secretariat skills.
  • Excellent time management and organisational skills; including demonstrated experience in prioritising and effectively balancing competing demands.
  • Collaboration, including the ability to work co-operatively and positively in a multidisciplinary based environment and liaise with people from diverse backgrounds.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – Faculty of Engineering and Information Technology

The Faculty of Engineering and Information Technology (FEIT) has been the leading Australian provider of engineering and IT education and research for over 150 years. We are a multidisciplinary School organised into three key areas; Computing and Information Systems (CIS), Chemical and Biomedical Engineering (CBE) and Electrical, Mechanical and Infrastructure Engineering (EMI). FEIT continues to attract top staff and students with a global reputation and has a commitment to knowledge for the betterment of society.

FEIT has never been better positioned as a global leader, anchored in the dynamic Asia Pacific region, creating and curating knowledge to address some of the world’s biggest challenges. Through our students and our relationships with communities, we can not only respond to society’s needs but anticipate and create engineering and IT solutions for the future.

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion  page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact the email address listed at the bottom of the page.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -

Join Us!
If you feel this role is right for you, please apply with the following documents: 

  • Resume
  • Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Fahim Farzad via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Position Description

To help us track our recruitment effort, please indicate in your cover/motivation letter where ( you saw this job posting.