Programming Coordinator

University of Toronto

Date Posted: 04/25/2024

Req ID: 37113

Faculty/Division: UofT Scarborough

Department: UTSC:ACM-Arts & Events Programming

Campus: University of Toronto Scarborough (UTSC)

Position Number: 00019465


About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Arts, Culture and Media (ACM) at the University of Toronto Scarborough (UTSC) is a vibrant department that brings together a wealth of artistic and academic activity under one umbrella. Home to a dynamic community of faculty, staff and students, the department engages students interested in enriching their knowledge across a variety of artistic and academic disciplines and provides them with countless opportunities to explore multi and interdisciplinary ideas and practices related to arts, culture, and media. Working alongside faculty, a team of dedicated staff members provide administrative services and support the daily operation of the department to help create a truly rich and engaging student experience.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Reporting to the Program Manager, the Programming Coordinator administers the annual slate of programming activities and experiential learning opportunities that support and enhance the Department’s research, curricular, and co-curricular programming. Duties include but are not limited to planning, implementing, and providing logistical and administrative support for all programming activities across the Department. This position also plays an active role in student development activities such as providing administrative support to the ACM Arts Management Field Placement and coordinating the implementation of the ACM Engage! Programs. Duties include, among others, student recruitment; identifying volunteer opportunities and placements, providing orientation and resources, and assessing/reporting on students’ experience and program impact. The incumbent also provides oversight to ACM’s student organizationsand acts as the coordinating body between student groups and the department. This position works closely with the Program Manager and Business Officer on financial matters relating to programming activities.

Your responsibilities will include:

  • Conceptualizing, organizing and executing event activities
  • Planning and overseeing operational workflow of program administration activities
  • Overseeing space and resource requirements for events and related programming
  • Conducting post-event evaluation, analysis and recommendations for changes
  • Consulting with instructors, administrators and student groups on the development of tailored programming needs
  • Promoting experiential learning opportunities
  • Delivering presentations to promote programs, opportunities and/or initiatives
  • Implementing plans and process improvements for program and service activities

Essential Qualifications:

  • Bachelors degree, preferably in Arts Management or the visual and performing arts and/or an equivalent combination of education and experience.
  • Minimum 3 years of related and demonstrated experience in organizing, coordinating, marketing and implementing large-scale events.
  • Demonstrated experience supporting student development activities and/or programs
  • Budgeting and experience in leading a team.
  • Proven experience in handling a variety of projects, deadlines and schedules simultaneously and in providing training and presentations.
  • Demonstrated superior interpersonal skills and the ability to work collaboratively, build consensus, maintain confidentiality, exhibit sensitivity to the needs and interests of a variety of stakeholders, and support the functioning of a diverse project team.
  • Superb written and oral communication skills.
  • Advanced skill level using Microsoft Office suite.
  • Demonstrated willingness to take initiative and ability to offer creative solutions in problem solving.
  • Strong organizational skills coupled with the ability to handle multiple tasks, meet deadlines, and excel in a fast-paced environment characterized by changing priorities.
  • Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

  • Experience in apostsecondary environment.
  • Knowledge of event management applications such as Eventbrite, Air Table or similar is an asset.
  • Working knowledge of the not-for-profit arts and culture sector.

To be successful in this role you will be:

  • Accountable
  • Approachable
  • Communicator
  • Organized
  • Problem solver
  • Team player


  • A copy of the full job description is available upon request from the UTSC HR Office. 
  • This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 05/09/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Continuing 

Schedule: Full-Time

Pay Scale Group & Hiring Zone: 

USW Pay Band 11 — $73,748 with an annual step progression to a maximum of $94,310. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Administrative / Managerial

Recruiter: Kyla Kara Hewitt

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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