Programme Management Assistant

Org. Setting and Reporting

This position is located in the Department of Economic and Social Affairs (DESA), Office of Intergovernmental Support and Coordination for Sustainable Development, Intergovernmental Policy and Review Branch. The incumbent reports to the Chief of the Intergovernmental Policy and Review Branch. 

Responsibilities

Under the supervision of the Chief of Branch the Programme Management Assistant is responsible for the following duties:

• Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental programme/project initiatives.
• Researches, compiles, analyses, summarizes, and presents basic information/data on the High-Level Political Forum on Sustainable Development (HLPF) and the Voluntary National Reviews (VNRs).
• Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
• Collaborates with programme/project managers on performance reporting; provides assistance on reporting requirements, guidelines, rules and procedures and ensures correctness and accuracy of data.
• Serves as the focal point in the Branch for slotting of substantive reports, liaising with editors and translation services on processing, finalization and publication of in multiple languages.
• Drafts correspondence, communications and memorandums related to all aspects of programme/project delivery; coordinates review and clearance process, including obtaining necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in meetings/workshops, authorization of payments, and disbursement of funds.
• Prepares, maintains and updates electronic files (SharePoint ) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials.
• Provides guidance and training to new/junior staff.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as assigned.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of seven years of experience in programme or project administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher. 1 year or more of experience in data analytics or related area is desirable. Experience supporting intergovernmental processes is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Source: https://careers.un.org/jobSearchDescription/243925?language=en