Programme Assistant
FAO - Food and Agriculture Organization of the United Nations
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
Reporting Lines
The Programme Assistant will work Under the overall supervision of the FAO Representative and direct supervision of the Assistant Representative (Programmes).
Technical Focus
The incumbent will provide programme support towards the operational implementation, monitoring and reporting on assigned the programmes/projects.
Tasks and responsibilities
The Programme Assistant will support the implementation of the Jordan country office programme. More specifically, the Programme Assistant will:
• Collect and prepare data and (background) information in the areas of FAO’s activities in the country (agriculture, forestry, fisheries, rural / sustainable development); review and edit the information in the appropriate format.
• Initiate and follow up on a broad variety of administrative and logistical actions necessary for the timely implementation of the project activities including supporting the execution of HR related administrative tasks, supporting the travel requests, arranging the training and workshops, briefing schedules, assist in procurement of equipment, works and services as well as partnership agreements through LoA/MoU etc.
• Support the project team in preparing project communication and advocacy material (including briefs, agriculture sector and food security updates, humanitarian profiles for donors, key stakeholders, headquarters and senior management), ensuring projects activities and outputs are well highlighted and presented.
• Participate in internal meetings, facilitate information sharing, assist in planning and coordination of internal activities.
• Detailed monitoring and reporting on expenditures associated with in-country activities.
• Contribute towards coordination of office support services towards meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications.
• Assist in monitoring projects activities cases other for which responsibility is assigned to.
• Monitor and maintain relevant information and databases on training, workshops, missions and seminars.
• Assist the Programme Team on Field Programme Management Information System (FPMIS) related matters in coordination with the FPMIS Focal Point.
• Participate in project implementation and monitoring by preparing the work plan and budget.
• Prepare correspondence to verify data, answer queries, and obtain additional information on transactions and operational matters, as required. Organize meetings including venues, facilities, catering and security clearances and provide administrative and logistics support at these events.
• Assist the Programme Team in utilizing the Programme Planning Implementation Reporting and Evaluation Support System (PIRES).
• Assist the country office with Country Project Activity Information Database (PAID)
• Assist the country office with OPIM management monitoring and implementation Coordinate the preparation, submission, revision and follow-up of the Programme work and budget and the monitoring and the provision of information on the implementation of the projects.
• Provide overall Programmatic support to all Programme Team.
• Contribution to the drafting and upkeep of the programme Dashboard.
• Upkeep of schedules and records
• Provide administrative and logistics support at meetings and events as required.
• Performing any other duties as required
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree in one of the following fields directly related to FAO’s activities: Agriculture, Forestry, Fisheries, Rural Development, Environmental Science, Food Security, International Development, Public Administration, Business Administration (with a focus on project management)
• Minimum of 2 years of experience in project management or a related field.
• Working knowledge of English and Arabic
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Selection Criteria
• Experience working in an international development setting is a strong asset.
• Experience working with the UN system, particularly FAO, is highly desirable.
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
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