Program Specialist – School of Gerontology

The University of Southern California (USC), founded in 1880, is located in the heart of downtown Los Angeles and is the largest private employer in the City of Los Angeles. USC is consistently ranked among the nation’s most prestigious universities, and the USC Leonard Davis School of Gerontology features one the world’s best degree and research programs in gerontology. The USC Leonard Davis School of Gerontology has an international reputation as a hub of aging research and with additional strong programs throughout the university, leads the way in defining and advancing the field of gerontology: https://gero.usc.edu

The Leonard Davis School of Gerontology and Andrus Gerontology center are multidisciplinary in their research and curriculum goals. This recruiting effort seeks candidates from diverse backgrounds and cultures, including graduates in disciplines and professions such as epidemiology, neuropsychology, and health services. Additionally, opportunities are available for joint appointments with academic units across the USC Campus. Cluster hires in areas of interest are possible.

The USC Leonard Davis School offers gerontology degrees at the bachelor’s, master’s, and doctoral levels. Faculty members teach at both graduate and undergraduate levels and supervise doctoral students in the Leonard Davis School and frequently oversee, qualified students from other USC schools and departments (e.g. Biological Sciences, Medicine, Engineering, Psychology, Sociology, Policy and Planning)

The University of Southern California (USC) Leonard Davis School of Gerontology is looking for a Program Specialist to join our staff and student community.  This role is responsible for assisting both the Student Services Department as well as the School’s GEMSTEM Program . The position is grant funded and contingent on continued funding.

Reporting directly to the Senior Associate Dean the Program Specialist will work in collaboration with the Student Services Department and will serve as a liaison with Gerontology HR, Business Office, and the Academic Office for GEMSTEM Scholar work. The ideal candidate should have a strong understanding of Microsoft Office, excellent communication skills, and a strong attention to detail. Knowledge of and experience working in higher education preferred.

USC and the Leonard Davis School of Gerontology are committed to promoting inclusiveness and diversity, broadly defined, among our students, staff, and faculty. Thus, we seek candidates whose research, teaching, and /or service have prepared them to help us fulfill this commitment.

Roles and responsibilities to include:

• Answering the main school phone line and greeting guests.
• Ordering office Supplies.
• Coordinate events (may range from staff, student, or faculty events)/ take minutes.
• Organize and implement monthly Colloquium Speaker coffee series.
• Take prospective students and families on tours of the Gerontology building.
  • Arrange student travel.
• Assist with events, including organizing catering, vendor set-up, coordinating with facilities management, arrange for guest and vendor parking, and event rentals.
• Assist with student registration for GSA (Membership and travel).
• Develop programming
• Coordinate faculty and Ph.D. student regalia rentals for commencement and convocation.
• Coordinate GEMSTEM outreach with lead administrative team and student contact(s).
  • Booths, visit groups, contact course instructors.
  • Collect applications and compile information for review.
  • Organize monthly Skills/Workshops and monthly social engagements, and retreats.
• Maintains GEMSTEM records
  • Listserv, develop and collect surveys, calendar, and reminders
  • Develop and update website content (i.e. twitter account and other social media accounts).
  • Develop alumni network.
• Additional requirements include assisting in school operations as needed.
• Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Qualifications:

• The ideal candidate will possess a bachelor’s degree. Combined experience/education as substitute for minimum education.
• Minimum experience 2 years.
• Experience working in higher education is ideal.

This is a non-Exempt position with work expected Monday to Friday (as well some weekends). Benefits include a competitive salary, a rich array of USC benefits including healthcare (including dental and vision), 403(b), tuition reimbursement, national holidays, paid vacation, and more.

This position is funded by a contract/grant and may be funded by a subsequent contract/grant. Accordingly, your position is contingent upon receipt of the necessary funding from this or any subsequent contract/grant to continue employment.

To Apply

All candidates must submit a (1) resume or curriculum vitae, with a minimum of three references. Additional materials may be requested at a later date. All USC employees will undergo reference checking and background screening prior to hire.

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance.

Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Directly related professional experience in program specialization, e.g., counseling or teaching.