Program Coordinator – Occupational Therapy

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

All About You

JOB DESCRIPTION

Job Summary: Under general direction, oversees the administration of the student records and clinical education component of the Occupational Science and Occupational Therapy (OT) department: manages and assigns students to clinical education sites; maintains the Clinical Education Database; collaborates with the clinical education team; maintains all student education records (admissions, registration, retention initiatives, and progressions). 

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES

May include any and/or all of the following:

• Serves as initial contact person regarding student services; answers questions concerning programs for students; disseminates information and distributes materials; supports student-related responsibilities including, but not limited to, recruitment, enrollment and admission tracking, student progression, retention tracking, responding to requests for information and updating Banner and student databases; supports all students within the Department’s academic programs.
• Meets with current, transfer, and prospective students; coordinators central applications processes; prepares applicant files for review; maintains student records and conducts degree audits
• Prepares, revises and maintains classroom schedules by semester in Banner; updates curriculum as necessary; assists in the student registration process; and prepares accreditation-related reports; assists department’s faculty with administering student testing through specialized software.
• Maintains the OT Clinical Education Database, schedules Fieldwork I and II assignments as well as answers calls and follow-up for Fieldwork; generates basic reports; handles multiple projects and confidential issues or sensitive records on a regular basis.; maintains clinical education files.
• Obtains verification of completed clinical education paperwork from students for all phases of clinical experiences and tracks fieldwork requirements through specialized fieldwork software.
• Organizes and manages clinical education files; supports the clinical education faculty.
• Interacts with students on a regular basis, including assisting with mentor appointments, maintaining scholarship information, and post-graduate survey dissemination and response tracking.
• Coordinates and performs administrative services as requested; assists other administrative staff; reviews and updates website information; schedules and sets-up labs; assists with events and meetings; hosts orientation sessions; supports alumni through maintaining files and databases.
• May supervise student workers assisting with department or clinical education tasks.
• Maintains a social media presence to disseminate departments happenings and faculty scholarship
• Contributes to recruitment efforts in materials preparation, tours, and recruitment events
• Performs other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Database management skills
• Written and verbal communication skills
• Supervisory skills
• Ability to communicate effectively with faculty, students, and outside constituents
• Ability to meet deadlines and give attention to details and accuracy
• Ability to multitask
• Ability to maintain confidentiality
• Ability to perform repetitive tasks
• Attention to detail

MINIMUM QUALIFICATIONS

Education and experience equivalent to: Associate’s degree; supplemented with two (2) years of related work experience.

Vaccine Protocol

Saint Louis University requires COVID-19 vaccinations for all students, staff, and faculty who are physically present on our St. Louis campuses. As a prospective and/or a new employee at Saint Louis University, you will be/are required to comply with the University’s vaccination protocol. Proof of full vaccination is required before the start of employment in order to work at Saint Louis University. If you are not vaccinated, you are required to begin the vaccination process at the time of your first day of employment and submit proof of full vaccination within 30 days of your start date. Exemptions may be granted on the grounds of religious beliefs or medical circumstances. Failure to comply with the vaccine requirement within 30 days of an employee’s start date will result in termination of the employment.  Proof of vaccine will be submitted through an online portal made available to you during your Workday onboarding tasks.

Function

Staff Program Support

Scheduled Weekly Hours:

40

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. We welcome and encourage applications from minorities, women, protected veterans, and individuals with disabilities (including disabled veterans). If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.