Program Coordinator II, Concurrent Enrollment

Are you a current Aims Employee or Student Worker? If so, we need you to apply through your Workday account.

Instructions for Aims Applicants:

Please close this window and log into your Workday account. Apply by using the “Career” application on your home page. If you’re a student worker please use “Find Student Jobs” under the “Career” application to apply.

Instructions for all Applicants:

In order to be considered please provide a thorough and complete application.

• Clearly document job duties performed that relate to responsibilities, qualifications, and essential job duties in the “Work Experience” section on the application. We evaluate your experience based on this information.
• Clearly outline dates of employment and hours worked per week or credit hours worked per term for each employment experience listed in the Work Experience section of the Application.
• Please make sure you state whether work experience (aka work history) is part time or full time employment (full time is 40 or more hours per week).

Be sure to upload all the required documents listed at the bottom of the Job Description. This can be uploaded as part of your application materials in the “My Experience” section.  If there are missing documents, your incomplete application will not be considered.

Upon hire, all positions at Aims Community College require a criminal background check, and may require a MVR, and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.

Job Description:

The primary purpose of the Concurrent Enrollment Student Coordinators is to act as a liaison between school districts and Aims Community College with regard to concurrent enrollment students. Concurrent Enrollment Student Coordinators support local high school students who are taking college courses. This includes processing student accounts, student registration, connecting students with support services, troubleshooting student issues, and support any other challenges as it relates to student’s participation in concurrent enrollment. Additionally, this position works closely with high school personnel such as counselors and advisors to facilitate the concurrent enrollment experience for students. The main focus of this position is to support concurrent enrollment students who are participating in on-campuses experiences including, but not limited to, Career Academy, Pathways in Technology Early College High School, Accelerating Students through Concurrent Enrollment (ASCENT), and Teacher Recruitment Education and Preparation Program (TREP). This position requires some travel between Aims Community College and local High Schools. Finally, the Concurrent Enrollment Student Coordinator supports the overall function of the High School Programs office.

Student Support:

• Primary liaison between concurrent enrollment students and Aims Community College.
• Work in coordination with Recruitment office at Aims Community College to support prospective high school students in applying to Aims Community College
• Ensure schools and students have accurate information on what concurrent enrollment offerings available to students. This may include any program specific prerequisites or requirements.
• Work in coordination with high school personnel on any student related registration issues. This includes ensuring that school personnel are submitting appropriate forms, documentation, and rosters in a timely manner.
• Connect concurrent enrollment students with the appropriate Aims Community College service they need such as, advising, financial services, Recruitment, learning commons, or any other student support service.
• Work in coordination with Recruitment office with students interested in matriculating into Aims Community College, upon graduation, though the Concurrent Enrollment program.

Coordination of Career Academy:

• Coordinate the entire Career Academy program. This includes working in conjunction with Department Chairs to develop and refine program pathways
• Work in collaboration with school counselors and administrators to inform and recruit students to participate in Career Academy, which includes organizing and hosting Career Academy events.
• Maintaining Career Academy Program Information, marketing materials, program handbook and any other related information
• Process all Career Academy student applications, registrations, and grades reports. Collect and report data to internal departments, external partners, including high school counselors.
• Host student and parent information and orientation events and maintain communication with students through the duration of the program
• provide additional supports for students who may be struggling academically while in the Career Academy program.

Student Processing:

• Process concurrent enrollment student accounts and registrations.
• Process required documents to ensure that classes are adequately prepared and students are registered prior to start of course.
• Collaborate with Student Services (Records and Registration, Advising, financial services, etc.) on any registration paperwork and procedures.
• Assists school district staff with concurrent enrollment paperwork, program integration and changes/modifications. This includes ensuring that district personnel adhere to deadlines set forth by Aims Community College.
• Process student registration discrepancies and when appropriate process any student registration changes.
• Support in the maintenance of student records
• Requires proficient in Aims Community College student management systems such as Banner and Workday.

Supporting High School Programs:

• Collaborate with other members of the High School Programs office to support initiatives, strategic tactics, or any other tasks that contribute to the goals of the overall division.
• Work closely with the High School Programs team on concurrent enrollment offerings in high schools.
• Working closely with the High School Programs team on development of student pathways.  
• Ensure that high school partners are up to date on existing program information and informed on new programs available to students. Including Career Academy, PTECH, ASCENT and TREP

Reporting & Other Duties as Assigned:

• Report to Academic Pathways, external clients, and to students and counselors at the school districts.
• May attend and report on district board meetings.
• Participates on various committees on campus and off campus as requested.
• Attend other department meetings working synergistically with concurrent enrollment students.
• Attend the Concurrent Enrollment Advisory Board meetings.
• Assist Program Director with enrollment numbers to forecast scheduling of future classes.
• Assist the Program Directors with data for the determination of course costs, student projections and inventory projections
• Provides input for the annual budget.
• Other duties as assigned

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Education, Counseling or any field related to Education plus three (3) years of work experience in K-12 education, higher education, or related field or an equivalent combination of education and/or work experience. 

• Proven results in program development along with excellent public relation skills.

Preferred Qualifications:

• Experience working with concurrent enrollment programs.

• Experience working in either secondary or post-secondary education.

Required Documents:

• Resume

• Cover Letter

• Diversity Statement

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Please Note: All required documents can be uploaded in the “my experience” section of the application under Required Documents. ​​

Minimum Payment Amount:

$48,431.00

Employees in these positions may be asked to participate in temporary assignments lasting less than 6 months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Pay Rate Type:

Salary

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

• Benefits are effective immediately
• 100% employer provided medical & dental coverage employees (employee only option)
• 85% employer provided medical & dental coverage for employee’s spouse and/or family
• Voluntary vision insurance
• Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
• 17 paid holidays and 3 personal days each year
• Summer schedule: 4 day work week – Fridays Off
• Employer paid long-term disability and life insurance premiums  
• Tuition waiver & reimbursement for employees
• Tuition waiver for dependents
• PERA employer (see www.copera.org for comprehensive benefits) 
• Additional supplemental benefits & retirement programs available
• Access to the PERC (Aims gym) for employee & one guest
• Free parking on all campuses

Part-time employees also receive some benefits depending on the number of hours worked.

• Tuition waiver for employee on Aims courses
• Access to the PERC (Aims gym) for employee & one guest
• Aims Discount program
• Free parking on all campuses
• PERA employer (see www.copera.org for comprehensive benefits) 
• Additional supplemental benefits & retirement programs available

Screening/Selection:

If you need assistance with this process please contact Human Resources.
Initial screening will be conducted by a committee based on completed application materials.

Please be prepared to submit the following, if required:

• Cover Letter addressing qualifications relative to position requirements
• Resume
• Diversity Statement; see below  
• Teaching Philosophy (for faculty positions only)
• Copy of Transcripts for all positions. Official transcripts will be required if hired for all Full Time positions

Diversity Statement Instructions

Aims Community College recognizes and celebrates diversity within our students, faculty, and staff. We are committed to equity and inclusion to improve the learning experiences of all students and the working conditions of all employees.

• In your diversity statement, please provide your interpretation of what it means to serve a diverse community and work in an inclusive environment.

• Please include specific examples for how your background, education, and/or professional experience have prepared you to fulfill those responsibilities in this position.

• As you consider what to put in your statement, please note Aims Community College is committed to equal employment opportunity and does not discriminate on the basis of race, gender, age, or any other protected class.

Faculty:  Must submit academic transcripts from an accredited institution. Applicants who have degrees from outside of the United States must request a credential evaluation of their transcript. National Association of Credential Evaluation Services (www.naces.org ) or Association of International Credential Evaluators (www.aice-eval.org ) lists members who may be contacted for assistance in evaluating foreign credentials.

If you are a current Aims Community College Faculty and have transcripts on file, then a new official copy is not required.
Aims Community College is an equal opportunity employer.  Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran’s status.  All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.