Program Coordinator, Asialink Arts

Job no: 0057598
Location: Parkville
Role type: Full time; Fixed term until December 2023
Department/School: Asialink
Salary: UOM 6 – $89,182– $96,536 p.a. plus 17% super (pro rata for part-time)

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About Asialink
Asialink is Australia’s premier body promoting Australia-Asia engagement. Asialink works through increasing Asia capabilities and creating connections between Australia and Asia, and is active in education, business, the arts, health, and dialogues. Asialink is an externally funded department of the University of Melbourne.

About the Role
As the Program Coordinator, you will be instrumental in maintaining progress and delivering programs and projects and supporting the team’s administrative requirements. Your position requires initiative, strong inter-personal and cross-cultural capabilities as well as excellent communications skills, assisting in the end-to-end delivery of programs and projects and public awareness. Your position ensures the smooth operation and resolution of the Asialink Arts office and daily administration matters for the Director and staff as required. You will provide high quality internal and external client service and effective and efficient administration.

The position reports to the Director, Asialink Arts.

Responsibilities include:

• Assist in the development and delivery of programs, this can include creative exchanges, strategic initiatives, events, program communications, funding application processing and administration, identification of funders and projects, and follow-up of queries as required
• Support the coordination of multiple project/program budgets ensuring projects are delivered on budget and according to contracted timelines
• Ensure all invoices, payments and other financial transactions are processed in a timely manner, in accordance with University of Melbourne policies and processes
• Support the Director Asialink Arts in identifying, managing and enhancing existing key partnerships in Asia and Australia
• Provide project management support to the team as required

About You
To be successful in this role, your highly developed interpersonal, written and verbal communication skills will assist you in working with discretion and confidentiality when completing assigned tasks to meet deadlines. You will demonstrate initiative, pay high attention to detail and can produce work of a high standard whilst fostering a high achievement work environment. You will be a person who strives off versatility, flexibility, enthusiasm and a high level of self-motivation within your workplace. You will be a confident individual who can maintain rapport and build last-longing relationships with relevant stakeholders from various diversities.

You will also have:

• Completion of a degree or diploma qualification with at least 2 years’ subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training
• Demonstrated experience in program/project co-ordination or management, and budget management preferably in an arts environment
• Excellent computer and keyboard skills, especially in word processing and presentation, including a sound knowledge of software packages such as Word, Excel and PowerPoint, Electronic Mail, CRM databases and preferably InDesign
• Desirable; Proficiency in an Asian language and lived experience in the region

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!
If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience.  Please note that you are not required to provide responses against the selection criteria in the Position Description.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at hr-talent@unimelb.edu.au .

Applications close: 4 weeks from posting 2022 11:55 PM AUS Eastern Daylight Time

Position description:

Job no: 0057598
Location: Parkville
Role type: Full time; Fixed term until December 2023
Department/School: Asialink
Salary: UOM 6 – $89,182– 96,536 p.a. plus 17% super (pro rata for part-time)

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About Asialink
Asialink is Australia’s premier body promoting Australia-Asia engagement. Asialink works through increasing Asia capabilities and creating connections between Australia and Asia, and is active in education, business, the arts, health, and dialogues. Asialink is an externally funded department of the University of Melbourne.

About the Role
As the Program Coordinator, you will be instrumental in maintaining progress and delivering programs and projects and supporting the team’s administrative requirements. Your position requires initiative, strong inter-personal and cross-cultural capabilities as well as excellent communications skills, assisting in the end-to-end delivery of programs and projects and public awareness. Your position ensures the smooth operation and resolution of the Asialink Arts office and daily administration matters for the Director and staff as required. You will provide high quality internal and external client service and effective and efficient administration.

The position reports to the Director, Asialink Arts.

Responsibilities include:

• Assist in the development and delivery of programs, this can include creative exchanges, strategic initiatives, events, program communications, funding application processing and administration, identification of funders and projects, and follow-up of queries as required
• Support the coordination of multiple project/program budgets ensuring projects are delivered on budget and according to contracted timelines
• Ensure all invoices, payments and other financial transactions are processed in a timely manner, in accordance with University of Melbourne policies and processes
• Support the Director Asialink Arts in identifying, managing and enhancing existing key partnerships in Asia and Australia
• Provide project management support to the team as required

About You
To be successful in this role, your highly developed interpersonal, written and verbal communication skills will assist you in working with discretion and confidentiality when completing assigned tasks to meet deadlines. You will demonstrate initiative, pay high attention to detail and can produce work of a high standard whilst fostering a high achievement work environment. You will be a person who strives off versatility, flexibility, enthusiasm and a high level of self-motivation within your workplace. You will be a confident individual who can maintain rapport and build last-longing relationships with relevant stakeholders from various diversities.

You will also have:

• Completion of a degree or diploma qualification with at least 2 years’ subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training
• Demonstrated experience in program/project co-ordination or management, and budget management preferably in an arts environment
• Excellent computer and keyboard skills, especially in word processing and presentation, including a sound knowledge of software packages such as Word, Excel and PowerPoint, Electronic Mail, CRM databases and preferably InDesign
• Desirable; Proficiency in an Asian language and lived experience in the region

To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check.

Please note: To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

• Flexible working arrangements, generous personal, parental and cultural leave
• Competitive remuneration, 17% super, salary packaging and leave loading
• Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
• Discounts on a wide range of products and services including Myki cards and Qantas Club
• Career development opportunities and 25% off graduate courses for staff and their immediate families

To find out more, visit https://about.unimelb.edu.au/careers/staff-benefits .

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.  First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Join Us!
If you feel this role is right for you, please apply with your CV and cover letter outlining your interest and experience.  Please note that you are not required to provide responses against the selection criteria in the Position Description.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact us at hr-talent@unimelb.edu.au .

#LI-Hybrid

Position Description