Program Coordinator

Updated: Sep 22, 2022
Location: Irvine-Campus
Job Type:
Department: Samueli Integrative Health

Job Opening ID: 43113
Reports To: Administrative Director
Working Title: Program Coordinator
Department: Samueli Integrative Health
Bargaining Unit: 99
FLSA: Non-Exempt
Payroll Job Code: 004390
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
 
Position Summary:
 
The position provides administration, coordination, and support of the Education division. The candidate will plan and coordinate educational programs for various adult learner audiences (students, health professionals, faculty, patients and community members). Management of current programs include, but not limited to: HEAL-IM, Culinary Medicine program, ND Residency, FM Residency (IM Track) and IM Elective. The candidate will ensure that annual requirements are met and educational activities which support the curriculum are maintained. Demonstrate initiative to improve quality and customer service by striving to exceed fellow expectations. Along with Education Director, serve as program liaison with various other agencies, organizations, and groups. Prepare a variety of documentation associated with program operations; distributes documentation and retains records as appropriate. Maintain computerized and hard-copy files of program records. Develop processes to improve task efficiency by standardizing formats for routine correspondence and identify areas for improved efficiency.
 
Compensation Range:
 
$53,500 – $78,600
 
Department Website:
 
https://ssihi.uci.edu/
 
Required:
 
Advanced knowledge of planning and organizing educational programs and events.
Bachelor’s degree in related area and / or equivalent experience / training.
Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues. Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner. Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners. Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail-oriented precision.
 
Preferred:
 
Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems. Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry. Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
 
Special Conditions Required:
 
Flexibility to work nights and weekends for events and meetings.
 
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php .
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy

.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu .

 

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