Program Coordinator

Date Posted: 02/13/2025

Req ID: 41671

Faculty/Division: School of Management

Department: Joseph L. Rotman School of Management

Campus: St. George (Downtown Toronto)

Position Number: 00057580

Description:

About us:

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life

Your opportunity:

The Program Coordinator will be working with the Career Services team and the Office of Experiential Learning and Practicum Placement (OELPP) at the Rotman School of Management. The Career Services team provides support to all students across nine program areas to ensure that they are fully supported in their career planning, professional development and job search activities. Central to realizing the School’s vision is the development of quality, high-level external partnerships with corporate sectors to ensure long-term relationships with the top business firms in the world and Canada.

The OELPP team supports the experiential learning curricular activities for the Full-Time MBA, Master of Financial Risk Management (MFRM) and Master of Management Analytics (MMA) programs. These experiential learning activities include, but are not limited to: student internships, student practicum projects and student industry project placements. The Office is responsible for monitoring the quality of student learning outcomes, effective placement of students with industry hosts and strengthening and maintaining existing relationships with the industry. The Office is also responsible for managing two Advisory Boards.

As a Program Coordinator, your time will be divided to support the two Offices.

For the Career Services team, you will be supporting Careers events logistics for pre and post event along with day of execution, posting jobs to our internal portal and compiling application bundles for employers, providing logistical support foroffsite recruitment visits, and providing administrative and marketing support to the department.

For the OELPP team, you will be supporting the operations of the FT-MBA program’s Flexible Internship Program (FIP) and its associated course, RSM1380. This includes coordinating with Internship Advisors to schedule their meetings with students, managing all course-related deliverables, reviewing and analyzing course evaluation data, and drafting tax credit letters. You will also be supportingthe MFRM and MMA programs’ projects and its operation. This includes supporting event planning and logistics, reviewing and analyzing feedback survey data, and collecting NDA documents. Lastly, you will be supporting other administrative tasks, such as updating forms and documents, taking advisory board meeting minutes, and maintaining database.

Your responsibilities will include:

• Determining and executing logistical details and activities for events and/or programming
• Posting employer jobs to our internal platform and preparing application bundles for employers
• Coordinating the preparation and distribution of program and/or course material. Maintaining course information on student information systems.
• Disseminating information on procedures and practices. Conceptualizing, organizing and executing event activities.
• Booking rooms and arranging appropriate accommodations.
• Coordinating meeting schedules, agendas, materials, action and follow-up items. Taking and distributing meeting minutes.
• Updating and maintaining database records along with assisting in collecting and organizing data for various reports.
• Supporting marketing/social media efforts and feeding information to various departments to share on social media platforms

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years, related administrative experience, preferably in a University or post secondary environment
• Demonstrated experience coordinating logistics for in-person, virtual and hybrid events and experience conducting post-event evaluations, analysis, and making recommendations for change.
• Advanced proficiency in MS Office 365 applications, including SharePoint and Teams, survey tools, videoconference platforms and database management system. We use Qualtrics, Quercus, RCareer, and Airtable.
• Exceptional organizational skills.
• Experience with collecting program evaluation data and analyzing them to create meaningful executive summary and reports.
• Experience taking meeting notes for advisory board meetings.
• Ability to improve processes and procedures to enhance the effectiveness and efficiency of operations.
• Effective problem-solving skills and proactive solution-focused ability
• Excellent interpersonal and communication skills, including verbal and written

To be successful in this role you will be:

• Accountable
• Efficient
• Meticulous
• Multi-tasker
• Organized
• Team player

This is a 1 year term opportunity

Closing Date: 02/25/2025, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone: 

USW Pay Band 09 — $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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