Program Coordinator

85036BR

Campus: Tempe

Program Coordinator

Job Description

Rob and Melani Walton Sustainability Solutions Service / Sustainability Teachers’ Academies 

The Program Coordinator is a full-time, cross-appointed position for the Walton Sustainability Solutions Service and the Sustainability Teachers’ Academies within the Global Futures Laboratory and College of Global Futures, spending 50% of their time with each program. Both programs are housed in the Walton Center for Planetary Health on the Tempe campus.

The Coordinator is engaged in program coordination, operations, and administrative assistance, which includes coordinating activities and functions of the two programs to ensure that goals and objectives specified for the programs are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. This includes support for the Solution Service’s sustainability initiatives with external stakeholders and partners across government, nonprofit and industry; and the Teachers’ Academies portfolio of professional development programs for K-12 teachers both in-person and online.

Job Family

Business Operations

Department Name

R&M Walton Sust Solutions Svc

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 – $57,930 per year; DOE

Close Date

27-October-2022

Essential Duties

• In collaboration with management of the Rob and Melani Walton Sustainability Solutions Service & Sustainability Teachers’ Academies, develops, schedules, and supports program goals and objectives, and identifies mutual opportunities.

• Schedules meetings, workshops, and events including venue reservations, catering, lodging, and transportation as needed.

• Assists with travel arrangements for management and incoming visitors.

• Receives quotes and estimates, processes documentation and secures vendor contracts.

• Assists with budget proposals and recommendations; controls expenditures in accordance with budget allocations; recommends equipment and resources for program(s).

• Drafts proposal for funding and/or funding continuation from outside sponsors.

• Represents Walton programs at events, conferences, and workshops.

• Assists in written communications including editing documents prepared by others, and communication with teacher networks and other partners.

• Monitors or supervises the activities of subordinates, if applicable.

• Develops and schedules a program work plan in accordance with specifications, objectives and funding limitations; oversees daily operations and coordinates program activities through assigned staff; prioritizes and delegates work activities.

• Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretations; refers to appropriate department or person when unable to respond.

• Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.

• Evaluates program effectiveness to suggest improved methods; analyzes results and takes proper action based on outcome.

• Establishes and maintains effective working relationships with staff, community partners, and other stakeholders.

• Manages multiple assignments in an environment subject to quickly changing priorities.

Minimum Qualifications

Bachelor’s degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Demonstrated experience in: 

• Issues pertaining to the area of assignment.

• Coordinating events, workshops or conferences for at least 3 years.

• Arranging travel.

• Budgeting and accounting principles.

• Working with MS Outlook and all MS Office applications.

• Composing written communications and editing for grammar, spelling, and punctuation.

• Coordinating and prioritizing work and activities of self and others.

• Standard office policies and procedures.

Working Environment

• Extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Clearly communicate to perform essential functions.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• This position receives managerial review of objectives.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations, and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market, as such the following options may be offered dependent on department needs: 

 Flexible work options 

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.

Department Statement

At Rob & Melani Walton Sustainability Solutions Service, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.