Program Assistant (ASIV)

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Program Assistant (ASIV)

Job ID
#1981
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Job Information

Positions Available

1

Closing Date

19 Mar 2024

Type

Permanent Full-Time

Location

Edmonton AB

Remote Option

None

Department

Culinary Arts & Professional Food Studies Department

School

School of Skilled Trades

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by
NAIT for thorough review and consideration, please apply directly through our
Careers site at  www.nait.ca/careers

NOTE: This competition is
limited to current salaried NAIT staff.

The Culinary Arts and Professional Food Studies
department in the School of Skilled Trades is currently recruiting for a
administrative support position to support the programs for the upcoming
academic year. The successful candidate will provide support to instructional
and leadership staff.  Under the
supervision of the Department Head, this position provides a wide variety of
services to ensure the program’s administrative functions in the office are
carried out effectively.

Key
Responsibilities:

• Providing front support to current and prospective
  students regarding program information and other assistance as required.
• Support program scheduling as well as input and
  maintain student and staff records in the PeopleSoft SA and ATOMS systems
• Apply Microsoft Word and Excel skills for day-to-day
  program needs
• Coordinate assigned activities such as textbook
  orders, student orientation, maintaining and updating the program action plans
• Prepare student manuals, class lists, mark collection
  sheets and manage student files
• Perform reception duties such as telephone and in
  person inquiries, book appointments and deal appropriately with students and
  staff
• Plan and manage office operations including filing
  systems (electronic and paper copies), ordering of supplies, etc.
• Electronic maintenance of student records on an
  ongoing basis
• Prepare various forms, program documents and
  spreadsheets
• Operate office equipment such as scanners,
  photocopiers and printers and assist instructors with updating course log
  information
• All meeting minutes (i.e. department, PAC)
• Other duties as assigned

Skills
& Abilities:

• Strong working knowledge and experience using
  Microsoft Office software
• Experience using PeopleSoft and Moodle would be an
  asset
• Knowledge of NAIT departments and NAIT policies and
  procedures would be a definite asset
• Attention to detail and accuracy is critical to this
  role

Qualifications:

• Completion of Grade twelve
• Related post-secondary certificate or diploma
• 2 – 3 years of related experience
• Equivalencies may be considered

Remuneration: $ 44,256.94
– $ 57,140.72 annually, plus a comprehensive
benefits package. (Classification – Administrative Support IV).                           

This
position is covered by the Alberta Union of Provincial Employees (AUPE)
Collective Agreement.

Please submit a resume and cover letter
to be considered for this opportunity.

About
NAIT

At
NAIT, people matter.

We’re
proud to have been named one of Alberta’s Top Employers  for 13
consecutive years. Developing an engaging, supportive, and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.   

At
NAIT, you are part of a community that makes a difference in the lives of
students, staff and industry clients and partners. The NAIT culture reflects
our shared values of respect, collaboration, celebration, creativity, and
accountability. We are committed to equity, diversity and inclusion  and are a
proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at
Work Canada.  NAIT is committed to
advancing equity and cultivating inclusion throughout the hiring process. We
especially encourage applications from Aboriginal and Indigenous people, Black
and racialized people, gender and sexually diverse (2SLGBTQIA+ and women)
people, immigrants, and people with disabilities.

What
we offer

We’ve
created a benefits package that focuses on health and wellness, professional
and personal growth, recognition, and work-life balance.

NAIT
is a flexible workplace and depending on the nature of your role, you may
request flexible work arrangements with respect to where and when you work,
including being on-campus full-time, working off-site, or a combination of the
two. 

Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year’s, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more. 

Additional
requirements

Applicants
with education credentials earned outside of Canada who have not had them
previously assessed should have their credentials evaluated by World Education
Services or the International Qualifications Assessment
Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

Accommodations

NAIT
is an inclusive employer and strives to hire a diverse workforce. If you are
contacted by us regarding a job opportunity, please don’t hesitate to contact
us if you require any accommodation during the selection process. Please
contact us via email at [email protected].

We
thank you for your application, however, only those selected for an interview
will be contacted.

About Us

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