Program Assistant (Administrative Support IV)

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Program Assistant (Administrative Support IV)

Job ID
#1983
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Job Information

Positions Available

1

Closing Date

23 Mar 2024

Type

Temporary Full-Time

Location

Edmonton AB

Remote Option

None

Department

School of Health & Life Sciences Program Admin Staff

School

School of Health & Life Sciences

Campus

Main Campus

Detailed Job Description

In order to ensure your application is received by
NAIT for thorough review and consideration, please apply directly through our
Careers site at  www.nait.ca/careers

NOTE: This is a temporary
position ending on or before February 28, 2025.

The School of Health and Life
Sciences is looking for a self-motivated individual with a great attitude to
provide administrative support for the school’s leadership and program staff.
As the successful candidate, you will be confident in working independently and
interacting with staff, students and other stakeholders.  You will exercise good judgment, have the
ability to adapt to change and be skilled in multi-tasking in a fast-paced
environment.  Strong time-management
skills and an aptitude for flexibility and life-long learning will be
necessary; as will, excellent communication and interpersonal abilities.

The Program Assistant is often the
first point of contact for prospective and returning students in the program.
The Program Assistant responds to inquiries from students including admission
requirements, course offerings, pre-requisites, enrolment procedures, tuition
and program fees, academic and student service information, and is responsible
for specific tasks within these areas.

Key Responsibilities:

• Prepare
  office correspondence and data reports using Microsoft Office Suite, electronic
  mail system, and/or to program-specific software.
• Assist the
  program and department in coordinating and completing projects.
• Provide
  administrative support for standing program and department meetings.
• Manage and
  maintain program records (electronic and paper)
• Create,
  review, and revise program materials; prepare reports and documents as
  requested.
• Support
  student selection and enrolment management strategies using Campus Solutions
• Assist
  with annual tasks for compliance requirements for program accreditation.
• Plan and
  organize school, department, and program-specific events.
• Maintain
  office equipment (printers and photocopier)
• Program
  responsibilities as assigned.
• General office and front desk duties

Skills & Abilities:

• Willingness
  to Learn: Embrace the opportunity to constantly expand your knowledge base
  through continuous learning and attend training sessions and workshops to
  enhance your skills.
• Adaptability:
  Be ready to pivot daily and take on new challenges with the team.
• Self-Starter: Demonstrate a proactive attitude and a strong sense of
  ownership. Initiate projects and identify opportunities for improvement and
  innovative solutions.
• Tech Enthusiast: Exhibit a passion for technology and a thirst for
  knowledge. Explore emerging technologies, experiment with new tools, and share
  your insights with the team.
• Team Player: Collaborate effectively with cross-functional teams. Be an
  outward-facing representative of our programs, fostering positive relationships
  with staff, students and, and stakeholders.
• Strong Organizational Skills: Exhibit effective time management, prioritization,
  attention to detail, and organizational skills. Advanced Microsoft Office Suite
  product knowledge is required.
• Effective Problem-Solving Skills: Demonstrate the ability to analyze and
  solve complex challenges.

Qualifications:

• Diploma in
  Business or Office Administration or other related discipline.
• Experience
  in an administrative role
• Experience
  with PeopleSoft would be an asset.
• An equivalent combination of
  education and experience may be considered.

Remuneration: $44,256.94- $ 57,140.72 annually, plus a comprehensive
benefits package. (Classification – Administrative Support IV)

This position is covered by the AUPE
(Alberta Union of Provincial Employees) Collective Agreement.

Please submit a resume and cover letter
to be considered for this opportunity.

About
NAIT

At
NAIT, people matter.

We’re
proud to have been named one of Alberta’s Top Employers  for 13
consecutive years. Developing an engaging, supportive, and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.   

At
NAIT, you are part of a community that makes a difference in the lives of
students, staff and industry clients and partners. The NAIT culture reflects
our shared values of respect, collaboration, celebration, creativity, and
accountability. We are committed to equity, diversity and inclusion  and are a
proud partner of the Canadian Centre for Diversity and Inclusion  and Pride at
Work Canada.  NAIT is committed to
advancing equity and cultivating inclusion throughout the hiring process. We
especially encourage applications from Aboriginal and Indigenous people, Black
and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people,
immigrants, and people with disabilities.

What
we offer

We’ve
created a benefits package that focuses on health and wellness, professional
and personal growth, recognition, and work-life balance.

NAIT
is a flexible workplace and depending on the nature of your role, you may
request flexible work arrangements with respect to where and when you work,
including being on-campus full-time, working off-site, or a combination of the
two. 

Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year’s, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more. 

Additional
requirements

Applicants
with education credentials earned outside of Canada who have not had them
previously assessed should have their credentials evaluated by World Education
Services or the International Qualifications Assessment
Service  (IQAS)

www.alberta.ca/iqas-contact.aspx.

Accommodations

NAIT
is an inclusive employer and strives to hire a diverse workforce. If you are
contacted by us regarding a job opportunity, please don’t hesitate to contact
us if you require any accommodation during the selection process. Please
contact us via email at [email protected].

We
thank you for your application, however, only those selected for an interview
will be contacted.

About Us

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