Program Assistant

October 11, 2024

Belmont University



Program Assistant

We are now accepting applications for a qualified Program Assistant at Belmont University. 

Employment Type 

Staff

Internal Job Category

Exempt (Staff)
Full-Time
Department

College Entertain & Music Bus
Hours 

40


Primary Duties and
Responsibilities:		  

Serve as assistant to Associate Dean, including management of Associate Dean’s calendar, provide support for assessment and accreditation, curriculum committee processes, diversity, equity and inclusion processes, faculty recruitment and hiring, strategic planning, staff meetings, adjunct orientations, and professional development for faculty and staff; Schedule in-person and virtual meetings and events for CEMB;

  • Build courses in Banner and support Associate Dean in updating and managing course scheduling via Classfinder.
  • Assist Department Chairs and faculty with daily operations including answer phones, direct office traffic during regular business hours.
  • Provide administrative support for organizational, informational, and communication needs to faculty and staff.
  • Update CEMB faculty/staff resource web pages.
  • Manage Blackboard websites for CEMB committees.
  • Serve as CEMB “ASTRA” representative and schedule catering and room booking as needed.  Serves as CEMB representative to reserve student meeting space and assist with coordinating campus space reservations for Motion Pictures student filming projects.
  • Assist with student recruiting, orientation, registration sessions, and college and university events as needed.
  • Assist and/or field student questions, lift advisor holds as/when requested by Department Chairs or Associate Dean.
  • Hire and supervise academic offices’ student work-study staff.  Facilitate processing of Argos and development of academic data reports.
  • Maintain contact database of adjunct faculty and communicate semester reminders, due dates, items needed from adjunct faculty, Assist Dean’s Staff (Assistant to the Dean & Office Manager) with FLAC information as needed.
  • Serve as point of contact for Data Integrity Gateway (DIG) course evaluation preparation.
  • Order general office supplies and Scantron materials, Post syllabi and class information sheets online (each semester).
  • The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University’s values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 

  • Knowledge of FERPA regulations
  • Knowledge of Windows Operating System; Microsoft Office; Microsoft Explorer; Banner
  • Knowledge of the university accounting process
  • Ability to provide reports to determine classes needed
  • Strong customer service orientation
  • Strong written and oral communication skills including face to face and telephone interaction and the ability to draft business letters
  • Ability to mange details in a multitask environment
   
Required Education Bachelor’s degree required.
   
Required Experience

  • 2-4 years administrative support experience.
  • Computer skills require proficiency in MS Office and Internet.
  • Experience with Banner or other integrated databases preferred.

 

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

 

Primary Duties and
Responsibilities:		  

Serve as assistant to Associate Dean, including management of Associate Dean’s calendar, provide support for assessment and accreditation, curriculum committee processes, diversity, equity and inclusion processes, faculty recruitment and hiring, strategic planning, staff meetings, adjunct orientations, and professional development for faculty and staff; Schedule in-person and virtual meetings and events for CEMB;

  • Build courses in Banner and support Associate Dean in updating and managing course scheduling via Classfinder.
  • Assist Department Chairs and faculty with daily operations including answer phones, direct office traffic during regular business hours.
  • Provide administrative support for organizational, informational, and communication needs to faculty and staff.
  • Update CEMB faculty/staff resource web pages.
  • Manage Blackboard websites for CEMB committees.
  • Serve as CEMB “ASTRA” representative and schedule catering and room booking as needed.  Serves as CEMB representative to reserve student meeting space and assist with coordinating campus space reservations for Motion Pictures student filming projects.
  • Assist with student recruiting, orientation, registration sessions, and college and university events as needed.
  • Assist and/or field student questions, lift advisor holds as/when requested by Department Chairs or Associate Dean.
  • Hire and supervise academic offices’ student work-study staff.  Facilitate processing of Argos and development of academic data reports.
  • Maintain contact database of adjunct faculty and communicate semester reminders, due dates, items needed from adjunct faculty, Assist Dean’s Staff (Assistant to the Dean & Office Manager) with FLAC information as needed.
  • Serve as point of contact for Data Integrity Gateway (DIG) course evaluation preparation.
  • Order general office supplies and Scantron materials, Post syllabi and class information sheets online (each semester).
  • The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University’s values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 

  • Knowledge of FERPA regulations
  • Knowledge of Windows Operating System; Microsoft Office; Microsoft Explorer; Banner
  • Knowledge of the university accounting process
  • Ability to provide reports to determine classes needed
  • Strong customer service orientation
  • Strong written and oral communication skills including face to face and telephone interaction and the ability to draft business letters
  • Ability to mange details in a multitask environment
   
Required Education Bachelor’s degree required.
   
Required Experience

  • 2-4 years administrative support experience.
  • Computer skills require proficiency in MS Office and Internet.
  • Experience with Banner or other integrated databases preferred.

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