Program Assistant

Job Title

Program Assistant

Agency

Texas A&M University

Department

LAUNCH

Proposed Minimum Salary

$14.53 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values .

Who we are  

LAUNCH promotes student success by providing high-impact educational experiences and challenges motivated students in all academic disciplines to pursue an enriched, intellectually-stimulating curriculum.  LAUNCH programs include Learning Communities, Academic excellence as indicated by university-wide awards and recognition, Undergraduate Research, National Fellowship preparation and selection, Capstone programs in research, service, leadership, teaching, and performance, and Honors programs.  LAUNCH joins the university community in making Texas A&M a welcoming environment for all individuals. We are committed to helping our students understand the cultures that set us apart and appreciate the values that bring us together.

HUB 3 – Integrity assisted with the creation and posting of this job requisition for LAUNCH .

What we want

LAUNCH: Learning Communities is seeking a Program Assistant who will provide substantial support to the Century Scholars Learning Community in their daily operations, with additional support directed to the broader Learning Communities team for inter-community collaborations and events. We are looking for a friendly and self-motivated team player who will be responsible for monitoring outgoing communications of the Century program, assist with maintaining and creating program databases and spreadsheets to track student progress, assisting our student leaders with class facilitation and event planning, and personally advising select Century Scholars students as needed. The Program Assistant will become a key leader in the Century Scholars Program as we prepare to welcome larger cohorts and expand the range of our core programming to reach students in their second, third, and fourth years at Texas A&M.

The successful candidate enjoys hands-on, collaborative teamwork but is equally capable of self-directed learning and performance. Time management, flexibility, and follow-through are all crucial for success and growth in this position. We need a candidate who is thorough, adaptable, and able to harness their individual strengths to best suit the needs of both their team members and the programs they help serve. The selected candidate will work on behalf of a diverse student population primarily comprised of first-generation, low-income, and minority students; empathy, along with a strong commitment to support diversity and inclusion, will be key to the ideal candidate’s approach to their duties. If this description sounds appealing to you, we invite you to apply to be considered for this opportunity. Our selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary Range : $14.53 – $18.67 (Based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

COVID-19 information :  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education:

• Bachelor’s degree or equivalent combination of education and experience.

Required Knowledge, Skills, and Abilities:

• Organizational planning and problem solving ability with excellent verbal and written communication skills.
• Demonstrated ability to be flexible in a changing, collaborative team environment while exercising initiative to accomplish tasks.
• Ability to multi-task and work cooperatively with others.

Other Requirements or Other Factors:

• Must be able to lift and move large boxes and event items that are of medium weight for event and workshop set up and take down.
• Must be able to work occasional weekend hours and periodic early evening hours.

Preferred Education and Experience

• Master’s degree
• Experience with program and event organization, particularly for freshman learning community programs or Living Learning Communities.
• Experience working with first generation, low income, and/or under-represented college students.
• Experience in office administration or project management.

Preferred Knowledge, Skills, and Abilities:

• Priority will be given to applicants who have direct experience with managing learning communities.
• Community building experience.

 

Responsibilities:

• Program Coordination Support – Assists with preparation for Learning Communities meetings, workshops, retreats, resource tables, advising sessions, and other special events, including making room reservations, scheduling catering services, setting up for events, and preparing any accompanying materials.

• Logistical Support – Assists in monitoring of LAUNCH student worker, peer mentor and graduate assistant tasks and activities. Assists in the inventory and purchasing of program materials and supplies. Assists with the preparation of expense reports and travel arrangements. Assists with record keeping, assessment and reporting efforts. Researches and recommends changes to existing programs.

• Student Mentoring – Assists with monitoring deadlines and requirements students must meet to progress in their degrees and meet scholarship requirements. Assists with preparing peer mentors for seminar presentations, program events, and student one-on-ones. Assists in maintaining program databases, contact and subscriber lists, and other spreadsheets.

• Customer and Student Relations – Serves as the initial point of contact for Learning Communities program information and coordinates responses to requests for program information, including answering phone calls and faxes, maintaining the Learning Communities or specific program email inboxes, occasionally giving presentations to student groups and departments, and generally being available for scheduled program activities. Assists with the Learning Communities website, promotional materials and news releases, including editing, content creation, proofing, and publishing. Maintains specific program materials for availability on the website. Assists with coordination of social media for Learning Communities. Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.