Procurement Specialist
The University of Memphis
Posting Information
| Posting Number | SAECC3137 |
|---|---|
| Advertised Title | Procurement Specialist |
| Campus Location | Main Campus (Memphis, TN) |
| Position Number | 018823 |
| Category | Staff (Hourly/Monthly) |
| Department | Procurement and Contract Services |
| Minimum Position Qualifications | Bachelor’s degree and two years of procurement experience. Relevant experience may substitute for required education. |
| Special Conditions | The department is especially interested in candidates with administrative, technical and procurement work experience who can multi-task and work effectively with all levels of faculty, staff, students and external customers. Microsoft Word, Excel, eprocurement systems |
| Work Schedule | Monday – Friday 8:00 a.m. – 4:30 p.m. May include overtime during peak periods |
| Posting Date | 09/19/2022 |
| Closing Date | 10/07/2022 |
| Open Until Screening Begins | No |
| Hiring Range | $40,000 per year |
| Full-Time/Part-Time | Full-Time: Benefits Eligible |
| Working Conditions | While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. |
| Additional Working Conditions | |
| Special Instructions to Applicants | This is a re-advertisement. Current applicants do not need to re-apply. All applications must be submitted online at workforum.memphis.edu. Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full time hours. Part time work experience will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. |
| Is this posting for UofM employees only? | No |
| Positions Supervised | May supervise based on position. |
| Knowledge, Skills, and Abilities | |
| Additional Position Information |
Job Duties
| Duties & Responsibilities | The Procurement Specialist for Auxiliary Services performs a wide range of procurement responsibilities in support of a two-campus locations consistent with industry best practices and in compliance with the State of Tennessee regulations & policies. Responsible for serving as the main contact for overall management of multiple auxiliary contracts such as food services, beverage services, vending machines, bookstore, multi-functional devices, mail services, for the University of Memphis. Responsible for development and solicitation of bids and selection for auxiliary contracts. Serves as University liaison with contracted providers. |
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| Duties & Responsibilities | Responsible for serving as contract manager, coordinator and University Liaison for multiple Auxiliary Services contracts for a two-campus system including the facilitation of the Request for Proposal process from creation to award. Auxiliary Services is defined as services provided by an outside contractor that is contracted to offer goods and services to the University community which are essential to academic and administrative success such as University Bookstore, food services (cafeterias and catering) and vending . |
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| Duties & Responsibilities | Responsible for development and solicitation of bids and selection for multiple Auxiliary Service contracts including food services which includes cafeterias and catering, and vending, Copiers/Multi-functional Devises, Beverage Services etc. |
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| Duties & Responsibilities | Provides procurement services by processing orders for goods and services, prepares and issues requests for quotations, requests for proposals, evaluates proposals and makes recommendations. Coordinates procurement activities and provides vendor information to departments, contacts vendors and performs follow-up on any issues |
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| Duties & Responsibilities | Serve as University liaison with contracted Auxiliary Services providers. This includes assisting University departments with Auxiliary Services concerns and supporting University auxiliary needs such as quoting new auxiliary equipment, resolving issues and approving repairs |
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| Duties & Responsibilities | Participate in annual Auxiliary Services supplier performance reviews. Manages Auxiliary Services contracts including creating, monitoring and evaluating performance metrics |
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| Duties & Responsibilities | May revise work methods and procedures for unit’s clerical staff if needed. Coordinates scheduling of events and other administrative duties. |
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| Duties & Responsibilities | Performs research; compiles, organizes, and analyzes information; assists in preparing reports and maintenance of records pertaining to the operation of the work unit. |
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| Duties & Responsibilities | Other duties as assigned. |
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