Procurement Specialist II – 18952

ATTENTION:

The University of Wisconsin-Whitewater Purchasing Department seeks a Purchasing Specialist (Procurement Specialist II, FN025) within the Procurement Department.

Academic Staff positions are provided fixed term appointments with annual renewals unless otherwise noted. Reappointment for subsequent terms is dependent upon performance, University funding and external forces.

JOB DETAILS:

This is an objective level position reporting to the Director of Procurement with responsibility for providing procurement services that support the University of Wisconsin-Whitewater faculty, staff, and students. This position will be responsible for facilitating the acquisition of materials and services as needed by the campus. It will require knowledge of DOA and UW System policies and procedures governing procurement for State/UW entities. It will also be responsible for sourcing products, developing bid specifications, developing Requests for Purchasing Authority (RPA’s) reviews, compiling information for justification for bid waivers, and reviewing purchases made with procurement cards. Work is performed under general supervision of the Director of Procurement. This position works a standard work schedule of 7:45 am to 4:30 pm Monday through Friday, in office or remote work available.

QUALIFICATIONS:

Minimum Qualifications:

·        Minimum of an Associate’s degree or higher; preferred degree in finance, accounting, business administration or supply chain management

·        Experience in customer service or administrative role with working with campus customers and suppliers

·        Effective written and verbal communication skills

·        Interpret and apply complex procurement regulations, policies and procedures

·        Knowledge of contract development, negotiation skills and industry best practices used in the procurement of goods and services

·        Skilled in the use of Microsoft Office products (Word, Excel, PowerPoint)

Preferred Qualifications:

·        Completed all procurement training from DOA State Bureau of Procurement

·        Experience in State of Wisconsin procurement policies and procedures

·        Experience in contract administration, negotiations, purchasing, or finance

·        Experience creating and conducting bid requests

·        Experience with Jaggaer’s One Procurement software platform

·        Experience reviewing/negotiating/managing terms and conditions

Knowledge, Skills and Abilities:

·        Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

·        Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

RESPONSIBILITIES:

The responsibilities of this role include but are not limited to:

·        Perform purchasing in compliance with all appropriate federal, state, UW and campus regulations, guidelines, policies and audit recommendations

·        Assisting the University staff with the on-line e-procurement system (Jaggaer One Procurement-ShopUW+)

·        Assist on administering, auditing and answering questions the University procurement card program

·        Provide guidance to faculty and staff on navigating the procurement policies and procedures

·        Review and process requisitions

·        Develop and manage with development solicitations (simplified bid, RFB and RFP) in compliance with regulatory requirements

·        Review and negotiating terms and conditions of University purchases

·        Other duties as assigned

CAMPUS INFORMATION:

Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. UW-Whitewater’s main campus is located in Whitewater, with a branch campus in Rock County, in the city of Janesville. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. UW-Whitewater’s campuses are located conveniently near Milwaukee, Madison, and Chicago, and thus offer the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs offered at the associate, bachelor, master, and doctoral levels. These include both on-campus and online programs, and span the disciplines, from the theoretical to the applied, and encompass study in the arts, business, education, humanities, natural sciences, social sciences, technology, and professional and interdisciplinary programs.

UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the nation. The campuses have more than 200 student organizations and UW-Whitewater’s intercollegiate athletic teams compete at the NCAA Division-III level. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu ).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr . If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

COMPENSATION AND BENEFITS:

Well-qualified candidates can expect an annual salary starting at $50,000 based on experience, education, and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure .

 CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

 TO ENSURE CONSIDERATION:

Applications received by November 6, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or hrstudent@uww.edu .

For questions regarding this position, please contact:

Ryan Moore

Procurement Director

262-472-1633

moorer@uww.edu

TO APPLY:

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

This Job ID is 18952.

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