Procurement Specialist I

Unleash YOUR Potential With Us 

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve. 

Facilities and Business Operations:

Facilities & Business Operations is committed to providing service to faculty, staff, students and the community by creating, maintaining, and protecting the educational environment of the university. We support the goals of UCF by being a leader in providing world-class expertise and service.

The Opportunity:

The Procurement Specialist I will report to the Facilities Operations Warehouse Manager II and will be responsible for assisting management in coordinating with department personnel to determine purchasing needs and requirements. This position will also be responsible for obtaining materials, supplies, services and equipment.

Responsibilities:  

Responsibilities of this position include but are not limited to:

• Assists manager in coordinating with department personnel to determine purchasing needs and requirements.

• Obtains material, supplies, services and equipment using purchasing card, blanket purchase orders or by submitting requisitions (in coordination with department accounting function and UCF Procurement; Follows up on the status of requests; maintains a log of transactions; follows up on discrepancies in receipt, invoices and billing documents.

• Manages stock to ensure availability for maintenance staff; maintains inventory control files to includes adjustments, minimum levels, and re-order points; maintains inventory reports to drive purchasing decisions; works with Environmental Health and Safety for all purchases of hazardous materials prior to enacting transactions.

• Assists and performs the duties of other Central Stores team members during absences; Assists with other functional areas of the warehouse and logistics team as determined by management.

• Maintains catalogs of equipment, materials and supplies available to the department. Maintains lists of vendors.

• For additional information, please visit https://fs.ucf.edu

Minimum Qualifications:  

High School Diploma or Equivalent and 0+ years of relevant experience.

Preferred Qualifications: 

• Experience in a university setting.

• Knowledge of inventory control methodologies.

• Familiarity with warehousing and space utilization techniques.

• Strong verbal and written communication skills to foster productive relationships with internal and external customers.

• Experience with evaluating price points in order to negotiate with vendors effectively.

• Ability to work with cross-functional teams.

• Experience utilizing an Integrated Work Management System.

Special Instructions to the Applicants:

The UCF policy requires completion and passing of a physical exam for this position.

Position requires a valid driver’s license (regular license). This position may involve driving to various locations on and off campus to conduct university business.

Class A powered lift truck (forklift) certification is required within 90 days of hire date.

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. If certain eligibility criteria are met, the department may grant an above base offer. We urge you to please take the time to complete the application in its entirety.

Are Benefits Important to You? 

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, go to UCF Employee Benefits Guide (12-14-21) 

Who Are We? 

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor’s degrees, master’s degrees, Ph.D.’s., certificates, and more. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Facilities and Safety (F&S)- Resource Management (RM) – Director’s Office

Work Schedule

Monday – Friday; 8:00 AM-4:30 PM

Type of Appointment

Regular

Expected Salary

$17.64 to $25.58

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF’s Equal Opportunity Statement can be viewed at  http//www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.