Procurement Officer

The University of Saskatchewan has some of the most innovative people doing groundbreaking research and pedagogy. The Procurement Officer is a key member of the Enterprise Procurement team that provides strategic analysis and support to colleges and units in order to procure the goods and services they need to achieve their goals, while balancing value, timeliness, risk, and cost.

The university offers flexible work arrangements; access to the university’s recreation services; ongoing professional development and mentorship and a comprehensive benefits and pension program.

Primary Purpose:  The purpose of this position is to support faculty, staff, and researchers across the university in meeting their procurement and logistical needs through the provision of advice, guidance, execution, and exceptional service.

Nature of Work: Working in a cross-functional team environment, the Procurement Officer is accountable for collaborating with colleges/units to facilitate the procurement process by assessing needs, gathering requirements, guiding vendor selection, and supporting the effective execution of the contracting processes within established thresholds in accordance with university policy and guidelines and relevant legislation. Also, this position offers feedback and potential solutions for process improvements that support continuous enhancements to the service performance of Enterprise Procurement.

Accountabilities: 

• Ensure requests for the procurement of goods, services, and construction that are received are supported through to completion of the source to pay cycle, including verifying and obtaining the appropriate authorizations
• Build and maintain relationships with internal and external stakeholders
• Execute and record purchase orders based on approved terms and conditions or agreements while ensuring due diligence in the procurement process
• Negotiate with vendors and partners to achieve best value for the university
• Proactively seek opportunities to add value to the university, through cost savings, revenue generation, enhanced value for money, higher quality services, or any similar opportunity.
• Liaise with colleagues and stakeholders to ensure seamless, timely and efficient resolution and/or routing of outstanding procurement enquiries and associated administrative processing
• Respond to and resolve procurement enquiries and associated administrative processes through use of multiple procurement and supply management resources and tracking systems, software applications and technical support tools (e.g., knowledge base, case management system)
• Support the implementation of category management and category strategies developed by Category Specialists
• Evaluate processes and identify opportunities to continually improve Enterprise Procurement services and operations
• Work effectively with cross-functional teams to ensure a seamless procure to pay process and experience
• Reduce institutional and contract risk by remaining current with and adhering to university policies, guidelines and processes, collective agreements and relevant legislation including trends that may have an impact on procurement

Qualifications:

Education: Completion of a relevant post-secondary program. An SCMP designation, or work towards one, would be considered an asset. An equivalent combination of education and directly related experience may be considered.

Experience: 

• Experience in a procurement, administrative, or customer service role is ideal.
• Demonstrated use of problem solving, and negotiation skills with successful outcomes.
• Experience working in a diverse and inclusive environment is required.
• Familiarity with e-procurement processes and systems is considered an asset.
• Experience with public procurement considered an asset, but not required.

Skills: Excellent interpersonal and communication skills, both written and oral; strong customer service skills; demonstrated proficiency in analytical and negotiation skills; demonstrated ability to problem solve under deadline pressures and competing priorities; demonstrated ability in handling procurement within an ERP system; proven Microsoft Office application skills, including SharePoint and expert MS Excel skills; case management system experience would be considered an asset; and demonstrated collaboration capabilities within a team environment.

 

Department: Enterprise Procurement

Status: Permanent

Employment Group: ASPA

Shift: Mon-Fri, 8:00-4:30

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $50,780.00 – 79,344.00 per annum. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Specialist Professional

Salary Phase/Band: Phase 1

Posted Date: 3/20/2024

Closing Date: 4/2/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask’s Alternative Workspace Guidelines

The successful applicant will be required to provide the following current verification(s) where ‘Yes’ is indicated below. Further information is available at: https://careers.usask.ca/tips-for-applying.php

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin taapwaywin tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.