Procurement Associate (NPSA-6) – UNDP Moldova/Enabling and Inclusive Green Transition Project

The proposed Green Transition Project takes due account of this endeavour. Hence, it will put in place the enabling conditions for a green transformation in Moldova through a combination of cross-sectorial decision-making in joint stakeholder platforms, capacity building measures, general education and awareness raising, dissemination of best policy practices, information sharing and networking, as well as pilot-testing green-transition related solutions and other activities, to ensure that the green transition concept is well understood and implemented.

The established enabling conditions and the investments into green-transition solutions will respond to the key development challenges that the country is currently dealing with such as the climate change, environmental pollution and the energy crisis. 

It is well acknowledged that Moldova is highly vulnerable to climate change, given the limited resources and institutional capacities to address the climate change impacts. It is also due to the heavy reliance on the agricultural sector, water scarcity and other geographical factors. Currently the country is advancing with the national adaptation planning, including in the agricultural sector, aimed at putting in place proper intuitional, technical and budgeting capacities in the context of climate change, however significant gaps remain in embarking of the sectors into achievement of the long-term adaptation targets.   

Environmental degradation is also posing a major threat to Moldova’s development agenda as its economy relies greatly on natural resources which leads to their overexploitation and pollution. Inadequate waste management practices and outdated practices and technologies in the key sectors of the economy also contribute to the environmental degradation and pollution. Mainstreaming of the green agenda into the country’s economic activities is taking place slowly. 

Moldova is in line with the global trend of continuously growing urbanization, with the proportion of the population living in urban areas expected to rise from 47% in 2010 to 60% in 2030 (UN Habitat). Cities are increasingly and significantly contributing to the main drivers of global environmental degradation. The municipalities have the greatest impact on air quality and are responsible for more than 50% of total air pollution in Moldova. 

From energy security perspective – Moldova is highly dependent on imported energy sources and rely mostly on the use of fossil fuels. In addition, inefficient energy supply and consumption across all sectors exacerbates the situation. Until recently being 100% dependent on Russian gas import, the country is actively seeking diversification of energy supplies after the war of aggression in Ukraine. Improvements both in energy efficiency and in the development of domestic resources – including renewable energy resources – for strengthened sustainability, competitiveness, and energy security rank high on the political agenda. Energy sector si also the main source of GHG emissions in the country. 

Against this background, the Green Transition Project aims to support the Government of Moldova to engage sustainably in a transformative green agenda by enhancing awareness, building capacities and encouraging investments into low-emission and resource efficient economy. 

The target areas of the project are resource efficiency, green and circular economy, cleaner and sustainable energy, and mobility. 

The Project will be implemented under the following three specific components:

1. Socio-economic framework for a gender-responsive and inclusive green transition enabled. 

2. Capacity and awareness on the inclusive green transition increased among key stakeholders.

3. Additional funding attracted by promoting and piloting investments in green and innovative technologies, while evidence-based decision-making for green transition is improved by deploying a reliable air quality monitoring system.

The implementation period of the project is 48 months, and the total budget is 10 mln EUR. 

The Procurement Associate (NPSA6) works in close collaboration with the Project team, the Project Procurement Associate on NPSA7, as well as the team in the Country Office (CO) for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Procurement:

• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
• In accordance with the Programme Work Plan support the Procurement Associate on NPSA7 with procurement of equipment, supplies and services ensuring full compliance with UNDP rules and procedures;
• Support the preparation of the procurement plans for the Project, input/update the data into the required corporate system and keep a data base on the contract implementation; 
• Support the Programme Associate on NPSA 7 with the procurement processes, including preparation and conduct of RFQs, ITBs or RFPs, development of bidding documents, receipt of quotations, bids or proposals, their evaluation, negotiation of conditions of contracts, in full compliance with UNDP rules and regulations; 
• Support organisation of procurement processes with respect to individual consultancy services (ICs, RLAs), coordinate receipt of applications and financial proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
• Support clearance and delivery of equipment and supplies procured for the various programme sites;
• Promote and monitor the transparency of the procurement and contractual processes, and the use of international best practices; ensure that contractual processes follow the stipulated UNDP/EU procedures; 
• Support submissions to the Contract, Asset and Procurement Committee (CAP);
• Support drafting of contracts for goods and services for management approval; 
• Coordinate equipment maintenance and insurance as required;
• Support in contracts management – draw up and maintain evidence and monitoring of awards and contracts with project implementing partners, consulting organizations, contractors, etc.;
• Maintain records on national consultants, services providers and their respective status (contracts, ToRs, etc.) in accordance with corporate policies and procedures; 
• Monitor supplier’s performance with respect to the quality and timely delivery of goods and services;
• Create and manage e-requisitions in Quantum; 
• Undertake any other tasks requested on an ad hoc basis.

Administrative management:

• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
• Ensure compliance with both UNDP and Donor standards and ensure quality control of project filing systems and files;
• Undertake other administrative tasks on an ad hoc basis.

Other duties:

• Keep abreast of UNDP rules and regulations in the area of responsibility and maintain an optimum level of knowledge by continuous learning;
• Provide regular reports to the Project Procurement Associate on NPSA 7 and flag any deviations from the work plans immediately;
• Provide inputs for elaboration of proposals and implementation of cost saving and reduction strategies in consultation with Programme management.

The key results have an impact on the overall successful implementation and achievement of the objectives of the Programme. The information provided facilitates decision-making of the Project Board and UNDP management.>

• Business management / Monitoring:  Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.
• Business Management/Customer Satisfaction/Client Management:  Ability to respond timely and appropriately with a sense of urgency, provide consistent solution, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs; Provide inputs to the development of customer service strategy; Look for ways to add value beyond clients’ immediate requests; Ability to anticipate clients’ upcoming needs and concerns.
• External Relations and Advocacy/Event planning and execution:   Ability to execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate.
• Administration and Operations/Documents and records management:   Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
• Administration and Operations/Events management (including retreats, trainings and meetings):   Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
• Procurement/Data management:    Knowledge of processing, storing, and validating procurement data.
• Procurement/Data analysis:    Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making.

   

• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
• Demonstrates commitment to UNDP’s mission, vision and values.
• Exerts strict adherence to corporate rules, regulations and procedures.  Familiarity with the internal control framework and results-based management tools is a must.
• Adheres to the core values of the United Nations; in particular, is respectful of differences of culture, gender, religion, ethnicity, nationality, language, age, HIV status, disability, and sexual orientation, or other status.

• Previous working experience in the implementation of international projects, preferably involving procurement processes, or work for a donor organization, consulting company or NGO is a very strong advantage. 

• Fluency in oral and written Romanian and English is required. 
• Working knowledge of one or more additional languages relevant for Moldova, including Russian, Bulgarian, Gagauzian, Romani, Ukrainian or sign language would be an asset.

• Additional training and/or certification in procurement management would be an advantage.

1. Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
2. A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
3. Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

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