PRN Administrative Assistant

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

All About You

Job Summary

Under direct supervision, provides administrative support to a department or group of professionals. This position is responsible for representing the University by communicating with internal and external constituents; typing correspondence and memos; coordinating travel arrangements; maintaining calendars; and duplicating and distributing material.

Job Duties

• Maintains department spreadsheets and assists with preparing financial and administrative reports.
• Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity.
• Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems.
• Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff.
• Handles or assists with confidential issues or sensitive records; provides technical support.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of administrative procedures and research techniques
• Knowledge of the functions of the school division and its operating procedures
• Must possess analytical and organizational skills, good judgment, and initiative
• Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations
• Ability to develop and maintain effective working relationships
• Ability to coordinate multiple priorities
• Ability to operate a computer and use appropriate software applications and peripheral office equipment
• The ability to easily communicate departmental procedures and policies
• The ability to answer moderately complex questions
• The ability to share information in a clear and concise manner and tailor the communication to the audience

Minimum Qualifications

High school diploma; supplemented with one (1) year of administrative experience. Associate’s degree preferred.

Vaccine Protocol
Saint Louis University requires COVID-19 vaccinations for all students, staff, and faculty who are physically present on our St. Louis campuses. As a prospective and/or a new employee at Saint Louis University, you will be/are required to comply with the University’s vaccination protocol. Proof of full vaccination is required before the start of employment in order to work at Saint Louis University. If you are not vaccinated, you are required to begin the vaccination process at the time of your first day of employment and submit proof of full vaccination within 30 days of your start date. Exemptions may be granted on the grounds of religious beliefs or medical circumstances. Failure to comply with the vaccine requirement within 30 days of an employee’s start date will result in termination of the employment.  Proof of vaccine will be submitted through an online portal made available to you during your Workday onboarding tasks.
 

Function

Unclassified Positions

Scheduled Weekly Hours:

20

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. We welcome and encourage applications from minorities, women, protected veterans, and individuals with disabilities (including disabled veterans). If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.